Header and TO block
The date, the instructions, and the agency name and complete mailing address, with a fold line so the form can go in a window envelope.
GSA3118
Confirmation of Personal Property Reported for Disposal Action
- Agency
- GSA
- Revision
- Rev. 2/1993
- Fillable fields
- 34
- Pages
- 1
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 3118: Confirmation of Personal Property Reported for Disposal Action
GSA Form 3118, Confirmation of Personal Property Reported for Disposal Action, is a General Services Administration form. The footer reads GENERAL SERVICES ADMINISTRATION and GSA FORM 3118 (REV.2-93), and GSA hosts it in its forms library.
The instructions say the reporting documents listed in Section I, submitted by the agency, have been received by the office for sales action, and ask the agency to provide the information in Section II and return the form to the address printed at the bottom of the page. A box on the form says NO SALES ACTION WILL BE TAKEN UNTIL THE INFORMATION REQUESTED IN SECTION II OF THIS FORM IS PROVIDED.
Section I is completed by the requesting GSA activity and signed by a sales manager. Section II, to be provided by the reporting agency, has 12 items on availability, quantity, condition, location, custodian, cost, report number, exchange/sale, reimbursement, loading and item descriptions. You can fill it out free in your browser on this page and download the result without an account.
What's on GSA Form 3118
Section I: reports received
The agency report number and the item numbers, signed by the sales manager.
Items 1 to 3: availability, quantity and condition
Whether the property is available as originally reported, with item numbers no longer available deleted, any changed quantities, and any changed condition with all deficiencies described.
Items 4 to 7: location, custodian, cost and report number
The exact location with street address and ZIP code, the property custodian, the acquisition cost for each line item, and the correct report number (FEDSTRIP) with the Julian date.
Items 8 to 10: exchange/sale, reimbursement and loading
Yes or no boxes for exchange/sale, with the fund symbol, station property symbol or account number and agency location code if yes, for a reimbursable sale with its authority, and for whether the government will load.
Items 11 and 12 and return details
Complete item descriptions, other information, a return-by date, a contact line and the RETURN TO address.
How to complete GSA Form 3118
- 1
GSA fills in Section I
The requesting GSA activity enters the date, the agency's name and mailing address, the agency report number and item numbers, and the sales manager signs.
- 2
Confirm availability
In Section II, the reporting agency answers item 1 and deletes any item numbers no longer available, then gives changed quantities and conditions in items 2 and 3.
- 3
Add location and cost
Items 4 to 7 ask for the exact location, the property custodian, the acquisition cost for each line item and the correct FEDSTRIP report number with the Julian date.
- 4
Answer the yes or no items
Items 8 to 10 cover exchange/sale, a reimbursable sale and government loading, each with details if yes. Items 11 and 12 take item descriptions and other information.
- 5
Return it with the reports
The form says to return the corrected report(s) with this sheet attached to the address below, by the date written on the form. It notes the form may be mailed in a window envelope.
Why fill Form GSA3118 on indox
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
- Fill the form right in your browser, no software to install
- Free to fill and free to download, with no account
- The official blank straight from the GSA, not a copy someone retyped
- Works on a phone, tablet or computer
Return and what the form says
Where it goes
To the RETURN TO address filled in at the bottom of the form, with the corrected report(s) attached. The form prints no fixed address.
Sales action on hold
The form says no sales action will be taken until the information requested in Section II of this form is provided.
Window envelope
The form says it may be mailed in a window envelope, and marks a fold line under the TO block.
Edition
The footer reads GSA FORM 3118 (REV.2-93). GSA's page lists a current revision date of 02/1993 and no authority or regulation. The form prints no OMB number or privacy statement.
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GSA3169
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GSA3196
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Who fills out GSA Form 3118?
The form splits the work between GSA and the agency that reported the property.
Official sources and the blank
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Questions about Form GSA3118
Who issues GSA Form 3118?
The footer reads GENERAL SERVICES ADMINISTRATION and GSA FORM 3118 (REV.2-93). GSA hosts it in its forms library.
Who completes GSA Form 3118?
Section I is to be completed by the requesting GSA activity and signed by a sales manager. Section II is to be provided by the reporting agency.
What happens if Section II is not filled in?
The form says no sales action will be taken until the information requested in Section II of this form is provided.
What report number does item 7 ask for?
Item 7 asks for the correct report number (FEDSTRIP) with the Julian date.
Where is GSA Form 3118 returned?
The form says to return the corrected report(s) with this sheet attached to the address in the RETURN TO block at the bottom, by the date written there. It may be mailed in a window envelope.
Does GSA Form 3118 ask about cost?
Item 6 asks for the acquisition cost for each line item. The form prints no dollar amounts of its own.