Blocks 1 to 4: the sale
Region, sale number, sale date and location.
GSA3169
Reconciliation of Sale of Government-Owned Personal Property
- Agency
- GSA
- Revision
- Rev. 7/1995
- Fillable fields
- 32
- Pages
- 1
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 3169: Reconciliation of Sale of Government-Owned Personal Property
GSA Form 3169, Reconciliation of Sale of Government-Owned Personal Property, is a General Services Administration form, REV. 7-95 in its footer, prescribed by FSS P 4055.11. GSA hosts it in its forms library.
The form records one sale by region, sale number, sale date and location, then sets out its totals from three sources: the receipts collected and the uncollected GSA Forms 27/27A, the amounts shown on GSA Forms 27/27A, and the recorder's copy of the sale. A collection officer, a sales contracting officer or designee and an independent person each sign for their figures.
The sales contracting officer certifies whether the totals in blocks 6, 10, and 13 match and whether the total proceeds on the receipted GSA Form 3594 returned by Finance Division are correct. The sales manager signs the final review. You can fill it out free in your browser on this page and download the result without an account.
What's on GSA Form 3169
Blocks 5 to 8: receipts
Total receipts collected, the number of uncollected GSA Forms 27/27A and their total amounts, block 6 total of sale (5a + 5c), and the collection officer's signature and date.
Blocks 9 to 12: GSA Forms 27/27A
Total amounts from collected GSA Forms 27/27A, the number of uncollected forms and their total amounts, block 10 total of sale (9a + 9c), and the signature of the sales contracting officer or designee.
Blocks 13 to 15: recorder's copy
The total amount of sale from the recorder's copy of sale, with the signature of an independent person and the date.
Blocks 16 to 22: reconciliation and review
Whether the totals in blocks 6, 10, and 13 match or do not match, action taken, total proceeds as shown on the receipted GSA Form 3594 returned by Finance Division, whether the totals are correct or incorrect, action taken, and the sales contracting officer's signature and date.
Blocks 23 to 26: final review and remarks
Action taken, the sales manager's signature and date, and a remarks block.
How to complete GSA Form 3169
- 1
Identify the sale
Enter the region, sale number, sale date and location in blocks 1 to 4.
- 2
Total the receipts
Fill in blocks 5a to 5c and the total of sale in block 6, which the form labels 5a + 5c. The collection officer signs block 7 and dates block 8.
- 3
Total the GSA Forms 27/27A
Fill in blocks 9a to 9c and the total of sale in block 10, labeled 9a + 9c. The sales contracting officer or designee signs block 11 and dates block 12.
- 4
Add the recorder's total
Enter the total amount of sale from the recorder's copy of sale in block 13. An independent person signs block 14 and dates block 15.
- 5
Reconcile and review
The sales contracting officer marks whether the totals in blocks 6, 10, and 13 match, records the action taken, enters the total proceeds from the receipted GSA Form 3594, marks the totals correct or incorrect, records the action taken and signs block 21.
- 6
Final review
The sales manager records the action taken in block 23, signs block 24 and dates block 25. Block 26 holds any remarks.
The form prints no separate instructions. These steps follow its blocks in order.
Why fill Form GSA3169 on indox
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
- Fill the form right in your browser, no software to install
- Free to fill and free to download, with no account
- The official blank straight from the GSA, not a copy someone retyped
- Works on a phone, tablet or computer
Where it goes and what the form says
Where it goes
The form prints no address, recipient or due date. It ends with the certification of final review by the sales manager and a remarks block.
Prescribing directive
The footer says the form is prescribed by FSS P 4055.11.
Forms it refers to
GSA Forms 27/27A, counted as collected and uncollected, and the receipted GSA Form 3594 returned by Finance Division covering the sale.
Amounts
Several blocks take dollar amounts and counts of forms. The form prints no amounts of its own.
Related forms
GSA3594
Personal Property Sales Package Transmittal
30 fields, 1 page
GSA3196
Sale of Government Personal Property - Auction
6 fields, 1 page
SF114
Sale of Government Property - Bid and Award
68 fields, 1 page
SF114F
Sale of Government Property - Item Bid Page - Spot Bid or Auction
155 fields, 1 page
SF126
Report of Personal Property For Sale
180 fields, 1 page
Who fills out GSA Form 3169?
The form has five signature blocks, each for a named role.
Official sources and the blank
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Questions about Form GSA3169
Who issues GSA Form 3169?
The footer prints GENERAL SERVICES ADMINISTRATION, GSA FORM 3169 (REV. 7-95) and Prescribed by FSS P 4055.11. GSA hosts it in its forms library.
Who signs GSA Form 3169?
The collection officer, the sales contracting officer or designee, an independent person, the sales contracting officer again for the certification of reconciliation and review, and the sales manager for the final review.
Which totals does the form compare?
Block 16 asks whether the totals shown in blocks 6, 10, and 13 match or do not match. Block 19 asks whether the totals are correct or incorrect against block 18, the total proceeds on the receipted GSA Form 3594.
How are the totals in blocks 6 and 10 worked out?
The form labels block 6 as 5a + 5c and block 10 as 9a + 9c.
Where does the GSA Form 3594 figure come from?
Block 18 asks for the total proceeds as shown on receipted GSA Form 3594 and returned by Finance Division covering this sale.
Does the form say where to send it?
No. The downloaded PDF prints no address, recipient or instructions beyond its labeled blocks.