Blocks 1 to 4: report details
Report number, date mailed, total cost in dollars, and the type of report: a. Original, b. Corrected, c. Partial or d. Total W/D, plus e. Overseas and f. Contractors Inv.
SF120
Report of Excess Personal Property
- Agency
- GSA
- Revision
- Rev. 10/2016
- Fillable fields
- 248
- Pages
- 1
- Official source
- GSA form page
- Checked
- October 20, 2026
Standard Form 120 (SF 120): Report of Excess Personal Property
Standard Form 120 (SF 120), Report of Excess Personal Property, is a one-page report from a reporting agency, named in block 7, to the agency named in block 5. The footer prints GENERAL SERVICES ADMINISTRATION and says the form is prescribed by (41 CFR) FMR 102-36.215, and GSA hosts a copy in its forms library. GSA's page lists the same citation as its authority or regulation.
The top blocks identify the report and its type, the agencies and contacts involved, where purchase orders or disposal instructions go, the location of the property and whether reimbursement is required. Below them, the excess property list has columns (a) to (i) for each item: FSC group, description, item number, condition, unit, number of units, acquisition cost per unit and in total, and fair value %.
The footer says to use Standard Form 120A for continuation sheets. You can fill it out free in your browser on this page and download the result without an account.
What's on SF 120
Blocks 5 to 8: agencies and approval
The agency the report is made to, the appropriation, Treasury Accounting Symbol (TAS) or fund to be reimbursed, if any, the reporting agency, and who approved the report.
Blocks 9 to 12: contacts and control number
Contact for further information, agency approval if applicable, where to send purchase orders or disposal instructions, and the GSA control number.
Blocks 13 to 16: location and release
Location of the property, with a date if the location is to be abandoned, reimbursement required yes or no, the agency control number and the surplus release date.
Columns (a) to (d): what the item is
FSC group, description, item number and condition.
Columns (e) to (i): quantity and value
Unit, number of units, acquisition cost per unit and in total, and fair value %.
The form has 16 numbered blocks above a nine-column property list, with a page count at the top.
How to complete SF 120
- 1
Number the report
Enter the report number, the date mailed and the page count at the top. Block 3 takes the total cost in dollars.
- 2
Check the type of report
The form says to check one only of a, b, c or d, and to also check e and/or f if appropriate.
- 3
Name the agencies and contacts
Fill in blocks 5 to 11: the agency the report is made to, the fund to be reimbursed if any, the reporting agency, the approving official and the contacts.
- 4
Describe the location and reimbursement
Give the location of the property in block 13, with the date if the location is to be abandoned, then mark whether reimbursement is required.
- 5
List each item
Complete columns (a) to (i) of the excess property list for every item, from the FSC group to the fair value %.
- 6
Continue on SF 120A if needed
The footer says to use Standard Form 120A for continuation sheets.
Why fill Form SF120 on indox
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
- Fill the form right in your browser, no software to install
- Free to fill and free to download, with no account
- The official blank straight from the GSA, not a copy someone retyped
- Works on a phone, tablet or computer
Where it goes and what the form says
Where it goes
Block 5 names the agency to which the report is made, with a THRU line. The PDF prints no specific address.
Continuation sheets
The footer says to use Standard Form 120A for continuation sheets.
Regulation
The footer says the form is prescribed by (41 CFR) FMR 102-36.215. GSA's page lists (41 CFR) FMR 102-36.215 as its authority or regulation.
What the PDF does not include
The one-page PDF prints no separate instructions, OMB number or deadline. Short directions appear in the block labels.
Related forms
SF120A
Report of Excess Personal Property (Continuation Sheet)
311 fields, 1 page
SF122
Transfer Order Excess Personal Property
132 fields, 1 page
SF122A
Transfer Order Excess Personal Property (Continuation Sheet)
201 fields, 1 page
SF123
Transfer Order Surplus Personal Property
145 fields, 3 pages
SF126
Report of Personal Property For Sale
180 fields, 1 page
Who uses SF 120?
The form names the parties block by block. It is a report between agencies, not a form for the public.
Official sources and the blank
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Questions about Form SF120
Who issues SF 120?
The footer prints GENERAL SERVICES ADMINISTRATION and says the form is prescribed by (41 CFR) FMR 102-36.215, Rev. 10/2016. GSA hosts a copy in its forms library.
Who fills out SF 120?
The reporting agency, named in block 7, reports to the agency named in block 5. Block 8 names who approved the report, and block 10 is for agency approval, if applicable.
What if the property list does not fit on one page?
The footer says to use Standard Form 120A for continuation sheets.
How many report types can be checked?
The form says to check one only of a. Original, b. Corrected, c. Partial or d. Total W/D, and to also check e. Overseas and/or f. Contractors Inv if appropriate.
What does SF 120 ask about each item?
Columns (a) to (i) ask for the FSC group, description, item number, condition, unit, number of units, acquisition cost per unit and in total, and fair value %.
Does SF 120 come with instructions?
The downloaded PDF is a single page with no separate instructions. Short directions appear in the block labels, such as giving a date if the location of the property is to be abandoned.