Blocks 1 to 6: the order
Order numbers a and b, page count, type of order (State Agency, DOD (SEA) or FAA), surplus release date, set aside date, reportable or non-reportable, and total acquisition cost.
SF123
Transfer Order Surplus Personal Property
- Agency
- GSA
- Revision
- Rev. 6/2025
- Fillable fields
- 145
- Pages
- 3
- Official source
- GSA form page
- Checked
- October 20, 2026
Standard Form 123 (SF 123): Transfer Order Surplus Personal Property
Standard Form 123 (SF 123), Transfer Order Surplus Personal Property, is a U.S. General Services Administration (GSA) form. Its footer prints STANDARD FORM 123 (REV. 6/2025) and Prescribed by GSA FMR (41 CFR) 102-37, with OMB Control Number 3090-0014. GSA hosts it in its forms library.
The form is a transfer order for surplus personal property going to donation. Its order types are State Agency, DOD (SEA) for a service educational activity, and FAA for a public airport. It names the holding agency and the property location, lists the property in block 12, and has signature blocks for the transferee, a Department of Defense or Federal Aviation Administration determining officer and a GSA approving officer. Pages 2 and 3 print the certifications, agreements and assurances the transferee makes.
GSA estimates 8 minutes to read the instructions, gather the facts and answer the questions. You can fill it out free in your browser on this page and download the result without an account.
What's on SF 123
Blocks 7 to 11: parties and pickup
Block 7 is addressed to GSA (General Services Administration), then the location of the property, the holding agency, a For GSA Use Only block and pickup or shipping instructions.
Block 12: surplus property list
Line or item number, identification numbers, description, demilitarization code, condition code, quantity and unit, and acquisition cost per unit and in total.
Block 13: transferee action
The transferee's name and address, the signature and title of the State agency or donee representative, and the signature of the head of the SEA, each with a date.
Block 14: administrative action
The DOD or FAA determining officer and the GSA approving officer certify that the administrative actions for the order are being taken, and sign and date.
Pages 2 and 3: certifications and assurances
Separate certifications for a State agency, an SEA and a public airport, a civil rights assurance of compliance, a liability clause, and the statement of administrative actions.
How to fill in SF 123
- 1
Enter the order details
Fill in the order numbers, page count, type of order, surplus release date, set aside date, reportable or non-reportable, and total acquisition cost.
- 2
Name the location and holding agency
Give the property location, the holding agency's name and address, and pickup or shipping instructions. The form asks for ZIP codes in all address blocks.
- 3
List the property in block 12
Enter each line with its identification numbers, description, demilitarization and condition codes, quantity and unit, and unit and total acquisition cost.
- 4
Transferee signs block 13
The State agency or donee representative signs and dates. For an SEA, the head of the service educational activity also signs block 13d.
- 5
Officers sign block 14
The DOD or FAA determining officer signs block 14b, and the GSA approving officer signs block 14e. Block 10 is left for GSA.
The form prints no separate instructions. These steps follow its numbered blocks.
Why fill Form SF123 on indox
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Where it goes and what the form says
Where it goes
The PDF prints no filing address. Block 7 is addressed to GSA (General Services Administration), and block 14e is signed by a GSA approving officer.
Holding period
The form says property approved by GSA will be held by the holding agency for a period not to exceed 42 calendar days from the surplus release date pending receipt of pickup or shipping instructions, and then released to the donee.
Costs of care and handling
The State agency agrees to pay promptly the cost of care, handling and shipping incident to taking possession. The SEA and public airport statements say funds are available for the costs of care and handling incident to the donation.
Time and OMB number
OMB Control Number 3090-0014, Expiration Date 6/30/2028. GSA estimates 8 minutes. Comments on the estimate only go to U.S. General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street, NW, Washington, DC 20405.
Edition
The footer prints STANDARD FORM 123 (REV. 6/2025) and says Previous Editions NOT usable. GSA's page lists 06/2025 as the current revision date.
Related forms
SF123A
Transfer Order Surplus Personal Property (Continuation Sheet)
379 fields, 1 page
SF122
Transfer Order Excess Personal Property
132 fields, 1 page
SF120
Report of Excess Personal Property
248 fields, 1 page
GSA3040
State Agency Monthly Donation Report of Surplus Personal Property
39 fields, 2 pages
SF126
Report of Personal Property For Sale
180 fields, 1 page
Who uses SF 123?
The form is completed and signed by the parties to a donation transfer, not filed by the general public. Blocks 13 and 14 and the statements on pages 2 and 3 name them.
Official sources and the blank
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Questions about Form SF123
Who issues SF 123?
The footer says Prescribed by GSA FMR (41 CFR) 102-37, and GSA's page lists GSA FMR (41 CFR) 102-37 as its authority. GSA hosts it in its forms library.
Who signs SF 123?
The transferee signs block 13: the State agency or donee representative, and for an SEA also the head of the service educational activity. A DOD or FAA determining officer signs block 14b and a GSA approving officer signs block 14e.
What are the three types of order?
Block 2 offers State Agency, DOD (SEA) and FAA. Page 2 prints separate certifications and agreements for a State agency, a service educational activity and a public airport.
How long is approved property held?
The form says it will be held by the holding agency for a period not to exceed 42 calendar days from the surplus release date pending receipt of pickup or shipping instructions, whereupon it will be released to the donee.
What does a public airport agree to?
The form says donated property will not be used, sold, salvaged or disposed of for other than airport purposes without the consent of the Federal Aviation Administration, will be kept in good repair, marked as Federal surplus property, and may revert to the United States if the conditions are not met.
What does an SEA agree to?
The form says the property is needed and usable to carry out the transferee's educational purposes and will be used for such purposes within 1 year after it is obtained, and that funds are available to cover the cost of care and handling.
How long does SF 123 take to fill out?
GSA estimates 8 minutes to read the instructions, gather the facts and answer the questions, under OMB Control Number 3090-0014.