Header
Date (month and year), the OMB control number and expiration date, the Paperwork Reduction Act statement, and the TO and FROM blocks.
GSA3040
State Agency Monthly Donation Report of Surplus Personal Property
- Agency
- GSA
- Revision
- Rev. 11/2015
- Fillable fields
- 39
- Pages
- 2
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 3040: State Agency Monthly Donation Report of Surplus Personal Property
GSA Form 3040, State Agency Monthly Donation Report of Surplus Personal Property, is a two-page General Services Administration form, GSA 3040 (REV. 11/2015), with OMB Control Number 3090-0112 and an expiration date of 5/31/2028. GSA's page lists Public Law 94-519 as its authority, and GSA hosts the form in its forms library.
The reporting State agency gives its name in the FROM block and the month and year in the DATE block, then reports acquisition costs, omitting cents, for its beginning inventory, property received, property donated to public agencies and to nonprofit institutions or organizations, other distribution and ending inventory. The back adds the method of distribution, distribution to State and local public agencies, remarks, and the typed name, title and signature of the approving official.
GSA estimates 90 minutes to read the instructions, gather the facts and answer the questions. You can fill it out free in your browser on this page and download the result without an account.
What's on GSA Form 3040
A and B: beginning inventory and receipts
Beginning inventory, then property received from Federal agencies, from other State agencies, from overseas and other receipts, with a total.
C: property donated
Public agencies: conservation, economic development, education, parks and recreation, public health, public safety, two or more of the above and other. Nonprofit institutions or organizations: education and public health. Totals and a grand total.
D and E: other distribution and ending inventory
Transfer to other State agencies, return to Federal agency, sold, abandoned or destroyed, other adjustments, a total, and the ending inventory.
Method of distribution and public agencies
A second section lettered E, Method of Distribution: from State agency facility or direct from holding agency. Then F, Distribution to Public Agencies: State and local. Each has a total.
Remarks and approval
Remarks, continued on a separate sheet if necessary, and the approving official's typed name and title, signature and date.
Amounts are acquisition cost, with cents omitted, in subtotal and total columns.
How to complete GSA Form 3040
- 1
Fill in the header
Enter the month and year in the DATE block, the TO block, and the name of the reporting State agency in the FROM block.
- 2
Enter the beginning inventory
Give the acquisition cost in the Total column, omitting cents.
- 3
Report property received
Enter a subtotal for each source in lines 1 to 4 and the total in line 5.
- 4
Report property donated
Enter each public agency and nonprofit category, the total of part 1, the total of part 2 and the grand total of parts 1 and 2.
- 5
Complete the back
Report other distribution, the ending inventory, the method of distribution and distribution to State and local public agencies, each with its total.
- 6
Add remarks and approval
Add remarks, continuing on a separate sheet if necessary. The approving official types a name and title, signs and dates.
Why fill Form GSA3040 on indox
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
- Fill the form right in your browser, no software to install
- Free to fill and free to download, with no account
- The official blank straight from the GSA, not a copy someone retyped
- Works on a phone, tablet or computer
Where it goes and what the form says
Where it goes
The form has a TO block but prints no recipient address.
Comments on the time estimate
The Paperwork Reduction Act statement says to send only comments relating to the time estimate to U.S. General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street, NW, Washington, DC 20405.
Time to complete
GSA estimates 90 minutes to read the instructions, gather the facts and answer the questions.
OMB control number
OMB Control Number 3090-0112, Expiration Date 5/31/2028. The statement says you do not need to answer the questions unless a valid OMB control number is displayed.
Edition and authority
The footer reads GSA 3040 (REV. 11/2015). GSA's page gives a current revision date of 11/2015 and lists Public Law 94-519 as the authority.
Related forms
Who fills out GSA Form 3040?
The form names the reporting State agency and an approving official.
Official sources and the blank
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Questions about Form GSA3040
Who issues GSA Form 3040?
The footer reads GENERAL SERVICES ADMINISTRATION and GSA 3040 (REV. 11/2015), under OMB Control Number 3090-0112. GSA hosts it in its forms library, and its page lists Public Law 94-519 as the authority.
Who fills out GSA Form 3040?
The FROM block asks for the name of the reporting State agency, and the back is signed by an approving official with a typed name and title.
Are cents included in the amounts?
No. The Acquisition Cost columns are headed Omit cents.
What period does the report cover?
The title calls it a monthly report, and the DATE block asks for the month and year.
Where are comments on the time estimate sent?
To U.S. General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street, NW, Washington, DC 20405. The statement says to send only comments relating to the time estimate there.
How long does GSA Form 3040 take?
GSA estimates 90 minutes to read the instructions, gather the facts and answer the questions.