Standard Form 701 (SF 701): Activity Security Checklist

Standard Form 701 (SF 701), Activity Security Checklist, is a one-page checklist for recording security inspections of a work area. Its footer reads Standard Form 701 (11-2010), Prescribed by NARA/ISOO, 32 CFR PART 2001 EO 13526. GSA hosts a copy in its forms library.

The form carries the statement "I have conducted a security inspection of this work area and checked all the items listed below." It has eight item rows that the form says to fill in as needed to meet your organization's requirements, columns numbered 1 to 31 under a month and year heading, and rows to initial the daily report and record the time. The form says irregularities discovered will be promptly reported to the designated Security Office for corrective action. It is an organization's internal record, not something the public files.

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Top of page 1 of Standard Form 701 (SF 701): Activity Security Checklist, as printed by GSA

What's on SF 701

Header

Division, branch or office, room number, and month and year.

Statement

"I have conducted a security inspection of this work area and checked all the items listed below."

Routing

TO, FROM and THROUGH boxes, each marked if required.

Items 1 to 8

Eight blank item rows, filled in to meet the organization's requirements, running across columns numbered 1 to 31.

Initial for daily report and time

Two rows under the items, one for initials for the daily report and one for the time, in each numbered column.

The whole form is one grid on one page.

How to complete SF 701

1
Fill in the header
Enter the division, branch or office, the room number, and the month and year.
2
Write in the items
Fill in items 1 to 8 as needed to meet your organization's requirements, such as the form's example about security alarms being activated.
3
Add routing if required
Complete the TO, FROM and THROUGH boxes only if required.
4
Initial and record the time
Mark the item checks in the numbered column, then enter initials in the Initial for daily report row and the time in the Time row.
5
Report irregularities
The form says irregularities discovered will be promptly reported to the designated Security Office for corrective action.

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What the form says

Where it goes

The PDF prints no filing address. Irregularities go to the designated Security Office, and the TO, FROM and THROUGH boxes are used if required.

Authority printed on the form

The footer reads Prescribed by NARA/ISOO, 32 CFR PART 2001 EO 13526. GSA's page lists no authority.

Not printed on the form

The PDF prints no instructions beyond the footnote, and no OMB number, burden estimate or Privacy Act statement.

Who uses SF 701?

The person inspecting the work area
The statement reads "I have conducted a security inspection of this work area and checked all the items listed below." The bottom rows hold initials for the daily report and the time.
The organization setting the items
The footnote says to fill in each item as needed to meet your organization's requirements, for example "1. Security alarm(s) and related equipment have been activated (where appropriate)."
The designated Security Office
The form says irregularities discovered will be promptly reported to the designated Security Office for corrective action.
TO, FROM and THROUGH offices
Routing boxes for TO, FROM and THROUGH are marked if required.

The form names these roles. It does not name a filing office.

Official sources and the blank

Official GSA form page
The agency’s own page for Form SF701.
Blank PDF
The official blank form, to print or fill by hand.

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Questions about Form SF701

Who issues SF 701?

The footer says it is prescribed by NARA/ISOO under 32 CFR PART 2001 and EO 13526, edition 11-2010. GSA hosts a copy in its forms library.

What goes in the item rows?

The form says to fill in each item as needed to meet your organization's requirements. Its example is "1. Security alarm(s) and related equipment have been activated (where appropriate)."

What happens if an irregularity is found?

The form says irregularities discovered will be promptly reported to the designated Security Office for corrective action.

Does SF 701 need routing?

The TO, FROM and THROUGH boxes are each marked if required. The PDF prints no filing address.

Standard Form 701 (SF 701): Activity Security Checklist