SF89

Maintenance Record for Security Equipment

Agency
GSA
Revision
Rev. 3/2026
Fillable fields
82
Pages
2
Official source
GSA form page
Checked
October 20, 2026
Fill SF89 online
Page 1 of form SF89

Standard Form 89 (SF 89): Maintenance Record for Security Equipment

Standard Form 89 (SF 89), Maintenance Record for Security Equipment, is a two-page form printed as STANDARD FORM 89 3/2026. The form names no issuing agency, and GSA hosts it in its forms library. Its instructions cite 32 CFR 2001.43 and Federal Standard 809, the same authority GSA's page lists.

The front page identifies one piece of security equipment, a container, vault door or pedestrian door lock, by serial number, manufacturer, lock manufacturer and model, GSA class and location. Ten rows below log each maintenance or repair: the operating problem, the type of maintenance, the date, the technician and the technician's activity or company. The back page prints seven numbered instructions and a copy of the layout marked EXAMPLE.

The form has no signature block and prints no OMB number. You can fill it out free in your browser on this page and download the result without an account.

Top of page 1 of Standard Form 89 (SF 89): Maintenance Record for Security Equipment, as printed by GSA

What's on SF 89

Type and serial number

Check boxes for container, vault door or pedestrian door lock, and a box for the security equipment serial number.

Manufacturer, lock and class

The security equipment manufacturer, the lock manufacturer and model, and GSA class 5, 6 or Other with a write-in box.

Location

The security equipment location, its address and the room number.

Maintenance log

Ten rows with columns for operating problem, type of maintenance, date of maintenance, technician performing maintenance and technician activity or company.

Instructions and example on the back

Seven numbered instructions for completing and storing the form, and a copy of the layout marked EXAMPLE.

How to complete SF 89

  1. 1

    Check the equipment type

    Select the type of security equipment being maintained or repaired: container, vault door or pedestrian door lock.

  2. 2

    Enter the serial number

    The form says a container's serial number is on the side of the control drawer, vault doors and map and plan containers carry it on the inside face of the door, and pedestrian door locks show it on the GSA label.

  3. 3

    Name the manufacturer and class

    List the manufacturer from the GSA-approval label and the lock manufacturer and model, and select GSA class 5 or 6. If Other is selected, the form says to write in the class information.

  4. 4

    Describe the location

    Enter the building address and room number where the security equipment is located.

  5. 5

    Log the maintenance

    In a row, describe the problem the custodian reported, what was required to solve it, the date, the technician's name and who the technician represents.

  6. 6

    Store the record

    The form says to store it electronically and to keep a hard copy in the security container, inside the vault door or by the pedestrian door lock area.

These steps follow the seven instructions on the back of the form.

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Where it is kept and what the form says

Where it is kept

Instruction 1 says to store this form electronically, and produce hard copy that must be stored, in the security container, inside the vault door, or by the pedestrian door lock area.

Authority

The instructions cite 32 CFR 2001.43 and Federal Standard 809. GSA's page lists the same two as its authority or regulation.

Pedestrian door lock label

The form says the GSA label shall be affixed to the exposed surface of the locking device located on the inside of the door.

Signature and OMB number

The form prints no signature block, no OMB control number and no Privacy Act statement.

Related forms

Who uses SF 89?

  • The custodian

    Instruction 7a says the Operating Problem column describes the problem the custodian reported.

  • The maintenance technician

    Each row records the name of the technician performing the maintenance, per instruction 7d.

  • The technician's company or activity

    Instruction 7e says to list who the technician represents, such as a company name.

  • One piece of security equipment

    Each form covers one container, vault door or pedestrian door lock, and the form says the hard copy is stored with that equipment.

The form does not say who fills it in. Its instructions and columns name these roles.

Official sources and the blank

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Questions about Form SF89

Who issues SF 89?

The form prints STANDARD FORM 89 3/2026 and names no issuing agency. GSA hosts it in its forms library, and its page lists 32 CFR 2001.43 and Federal Standard 809 as the authority.

Where is the security equipment serial number?

The form says a container's serial number is on the side of the control drawer, and vault doors and map and plan containers carry it on the inside face of the door. For pedestrian door locks it is on the GSA label.

Where is SF 89 kept?

The form says to store it electronically, and to store a hard copy in the security container, inside the vault door, or by the pedestrian door lock area.

What if the GSA class is not 5 or 6?

The form says that if Other is selected, write in the class information.

How many entries fit on one SF 89?

The front page has ten rows, each for one maintenance or repair entry.

Does SF 89 need a signature?

The form prints no signature block. Each row records the name of the technician performing the maintenance and who the technician represents.