Optional Form 363 (OF 363): Memorandum of Call

Optional Form 363 (OF 363), Memorandum of Call, is a one-page message slip for recording a phone call or a visit. The footer reads OPTIONAL FORM 363 (Rev. 7/94) and names the General Services Administration, and the slip prints NSN 7540-00-634-4018. GSA hosts a copy in its forms library.

The slip names the person the message is for, whether they were called or visited, by whom and from what organization, and a number to call back. Check boxes cover please phone, will call again, returned your call, is waiting to see you and wishes an appointment. A message area and the received by, date and time lines close the slip. The form says previous editions are usable.

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Top of page 1 of Optional Form 363 (OF 363): Memorandum of Call, as printed by GSA

What's on OF 363

TO

The person the message is for.

Called by or visited by

Two check boxes, You Were Called By and You Were Visited By, a line for the name and an OF (Organization) line.

Phone number

A Please Phone box with space for the number. The form says to enter the area code, if necessary, and prints a DSN box beside it.

Follow-up boxes

Will Call Again, Returned Your Call, Is Waiting to See You and Wishes an Appointment.

Message

An open area for the message itself.

Received by, date and time

The bottom line records who took the message and when.

How to complete OF 363

1
Name the recipient
Write the name of the person the message is for in the TO block.
2
Mark a call or a visit
Check You Were Called By or You Were Visited By, then write the person's name and their organization.
3
Add a call-back number
Check Please Phone and enter the number. The form says to enter the area code, if necessary. A DSN box sits beside it.
4
Check what happens next
Mark Will Call Again, Returned Your Call, Is Waiting to See You or Wishes an Appointment.
5
Write the message and sign off
Write the message, then fill in Received By, Date and Time at the bottom.

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Editions and ordering

Where it goes

The slip prints no routing or filing instructions. The TO block names the person the message is for.

Previous editions

The form says previous editions are usable.

Ordering printed copies

GSA's page says U.S. Government departments, agencies and offices can order the form at www.gsaglobalsupply.gsa.gov or www.gsaadvantage.gov with a government purchase card or AAC (Activity Address Code). The stock number is 7540-00-634-4018.

Government contractors

GSA's page says government contractors will need to have their government department, agency or office sponsor their request before placing an order.

Who uses OF 363?

The person the message is for
Named in the TO block at the top of the slip.
The caller or visitor
Check boxes mark whether the person was called or visited, with lines for the caller's or visitor's name and OF (Organization).
The person who takes the message
Enters their name under Received by, with the date and time at the bottom of the slip.
Government offices ordering copies
GSA's page says U.S. Government departments, agencies and offices can order the form, and that government contractors need their department, agency or office to sponsor the request.

The slip prints no instructions. These are the people its blocks name, plus what GSA's page says about ordering it.

Official sources and the blank

Official GSA form page
The agency’s own page for Form OF363.
Blank PDF
The official blank form, to print or fill by hand.

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Questions about Form OF363

Who issues OF 363?

The footer reads OPTIONAL FORM 363 (Rev. 7/94) and names the General Services Administration. GSA hosts a copy in its forms library.

Can an older edition of OF 363 be used?

The form says previous editions are usable.

How can a government office order printed OF 363 slips?

GSA's page says U.S. Government departments, agencies and offices can order it at www.gsaglobalsupply.gsa.gov or www.gsaadvantage.gov with a government purchase card or AAC (Activity Address Code), stock number 7540-00-634-4018.

Can a contractor order OF 363?

GSA's page says government contractors will need to have their government department, agency or office sponsor their request before placing an order.

Optional Form 363 (OF 363): Memorandum of Call

What's on OF 363