Optional Form 132 (OF 132): Property Disposal Authorization and Survey Report

Optional Form 132 (OF 132), Property Disposal Authorization and Survey Report, is a two-page report on property marked as damaged, missing, foreign excess or replacement. Its footer prints OPTIONAL FORM 132, Revised 8-90, DEPARTMENT OF STATE, so it is a U.S. Department of State form. GSA hosts a copy in its forms library.

The first page lists the report number, the name of post, the date and each item with its description, quantity, unit, unit cost and total cost in Local and U.S. $ columns. The second page holds an explanation of the circumstances, signed by the responsible party, then statements, decisions and actions by the accountable officer, the property management officer, a board of survey, the property disposal officer, the budget and fiscal officer and the accountable property officer. It prints no instructions.

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Top of page 1 of Optional Form 132 (OF 132): Property Disposal Authorization and Survey Report, as printed by GSA

What's on OF 132

Header

Report No., Name of Post and Date.

Status boxes

Checkboxes for Damaged, Missing, Foreign Excess and Replacement.

Item table

Item No., Description, Quantity, Unit, Unit Cost and Total Cost in Local and U.S. $ columns, with a Total row.

Circumstances and certification

An explanation of the circumstances causing the reported status of the property, with the responsible party's signature and date.

Officer statements and decisions

The accountable officer's statement and recommendations, the property management officer's decision and the board of survey findings and decision.

Actions taken

Action Taken blocks for the property disposal officer, the budget and fiscal officer and the accountable property officer.

How to fill in OF 132

1
Enter the report details
Fill in Report No., Name of Post and Date.
2
Check the property status
Check the box that applies: Damaged, Missing, Foreign Excess or Replacement.
3
List the items
For each item, enter the item number, description, quantity, unit, unit cost and total cost in the Local and U.S. $ columns, then the totals.
4
Explain and certify
The responsible party explains the circumstances causing the reported status of the property and signs and dates the certification.
5
Officer review
The accountable officer adds a statement and recommendations, and the property management officer approves the request or refers it to the property survey board.
6
Record the actions taken
The property disposal officer, the budget and fiscal officer and the accountable property officer each record the action taken and sign.

The form gives no written instructions. These steps follow its printed blocks.

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Where it goes and what the form says

Where it goes

The PDF prints no address or filing instructions. Its second page lists the officers who review, decide and act on the report.

Issuer and edition

The footer prints OPTIONAL FORM 132, Revised 8-90, DEPARTMENT OF STATE, and the number 50132-103. GSA's page gives a current revision date of 08/1990 and lists no authority or regulation.

Cost columns

Total cost has two columns, Local and U.S. $, with a Total row at the bottom of the first page.

Who uses OF 132?

The responsible party
Explains the circumstances causing the reported status of the property, then signs and dates the statement: I certify that the foregoing is accurate and complete to the best of my knowledge.
The accountable officer
Adds a statement and recommendations, then signs and dates.
The property management officer
Checks Request and Recommendation Approved or Referred to Property Survey Board, then signs and dates.
The board of survey
Records its findings and decision, with three signature and date lines.
Disposal, budget and property officers
The property disposal officer, the budget and fiscal officer and the accountable property officer each record the action taken, then sign and date.

The form prints signature blocks for these roles. It gives no instructions or routing beyond them.

Official sources and the blank

Official GSA form page
The agency’s own page for Form OF132.
Blank PDF
The official blank form, to print or fill by hand.

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Questions about Form OF132

Who issues OF 132?

The footer prints OPTIONAL FORM 132, Revised 8-90, DEPARTMENT OF STATE. GSA hosts a copy in its forms library.

What property statuses does OF 132 cover?

The first page has checkboxes for Damaged, Missing, Foreign Excess and Replacement.

Who signs OF 132?

The responsible party, the accountable officer, the property management officer, up to three signers for the board of survey, the property disposal officer, the budget and fiscal officer and the accountable property officer.

What can the property management officer decide?

The block has two checkboxes: Request and Recommendation Approved, and Referred to Property Survey Board.

Does OF 132 come with instructions?

No. The PDF is two pages of blocks and signature lines with no written instructions or filing address.

Optional Form 132 (OF 132): Property Disposal Authorization and Survey Report