Header: the contract action
IAA P.O. contract no, modification no., RFP/IFB no., contractor, amount ($) and contract type.
GSA3420
Contract/Modification File Checklist File Format (Award)
- Agency
- GSA
- Revision
- Rev. 2/1989
- Fillable fields
- 229
- Pages
- 2
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 3420: Contract/Modification File Checklist File Format (Award)
GSA Form 3420, Contract/Modification File Checklist File Format (Award), is a General Services Administration form, GSA FORM 3420 (REV. 2-89), hosted in GSA's forms library. GSA's page lists APD 2800.12B as its authority or regulation.
The two-page checklist identifies a contract action by IAA P.O. contract number, modification number, RFP/IFB number, contractor, amount and contract type. The front, File Format (Award), lists items 1 to 29, from the procurement request through legal review, GSA Form 1535 recommendation for award(s) and notice to proceed. The back, File Format (Administration), lists items 30 to 40, from contract bonds and insurance through termination documents. Each item has an IN box and an N/A box, and each page ends with Remarks and the signature of the negotiator.
The form prints no instructions, OMB number or privacy statement. You can fill it out free in your browser on this page and download the result without an account.
What's on GSA Form 3420
Items 1 to 13: planning and solicitation
Procurement request, specs and drawings, acquisition plan and A-76 determination, determinations and findings (FAR 1.7) or justification (FAR 6.303), labor wage determinations (SF 98 for services), set-aside determination, synopsis, IFB/RFP, abstract of bids and pricing reports.
Items 14 to 23: pricing and evaluation
Cost or price analysis, price negotiation memorandum, certificate of current cost or price data, pre-award survey, EEO compliance review, no bid and unsuccessful bid records, mistakes in bids and protests, late bids and contractual actions including subcontracting plans.
Items 24 to 29: award
Legal review, GSA Form 1535 recommendation for award(s), notices including SF 99 notice of award of contract (if applicable), SF 279 for the FPDS, required approval and notice to proceed.
Items 30 to 40: administration
On the back: payment and performance bonds and insurance, payrolls, inspection and receiving reports, invoices, special financing, progress and final payment records, correspondence, contract modifications and termination documents.
Remarks and signatures
A Remarks box and SIGNATURE OF NEGOTIATOR on each page, with a date on the front.
How to complete GSA Form 3420
- 1
Identify the contract action
Enter the IAA P.O. contract number, modification number, RFP/IFB number, contractor, amount and contract type.
- 2
Mark each award item
For items 1 to 29 on the front, check IN or N/A for each document and sub-item.
- 3
Mark each administration item
On the back, check IN or N/A for items 30 to 40, from contract bonds to termination documents.
- 4
Add remarks
Use the Remarks box on either page for notes about the file.
- 5
Negotiator signs
The negotiator signs and dates the front and signs the back.
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Where it goes and what the form says
Authority listed by GSA
GSA's page lists APD 2800.12B as the authority or regulation for this form.
References printed on the form
Item 4 points to GSAR 501.7, FAR 1.7 and FAR 6.303. Other items name SF 98, SF 99, SF 279 and GSA Form 1535.
No routing printed
The form prints no mailing address, recipient or submission instructions.
What the form does not print
No OMB number, privacy statement or deadline appears on the form.
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Who fills out GSA Form 3420?
The form prints no instructions. Its blocks show these roles.
Official sources and the blank
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Questions about Form GSA3420
Who issues GSA Form 3420?
The footer reads GENERAL SERVICES ADMINISTRATION and GSA FORM 3420 (REV. 2-89). GSA hosts it in its forms library, and GSA's page lists APD 2800.12B as its authority or regulation.
What do IN and N/A mean on GSA Form 3420?
Each numbered item and sub-item has an IN box and an N/A box beside it. The form prints no further explanation of the columns.
What is on the back of GSA Form 3420?
The back is headed File Format (Administration) and lists items 30 to 40: contract bonds and insurance, payrolls, inspection and receiving reports, invoices, special financing, payment records, correspondence, modifications and termination documents.
Which other forms does GSA Form 3420 name?
Item 5a names SF 98 for services, item 25 names GSA Form 1535 Recommendation for Award(s), item 26 names SF 99 Notice of Award of Contract (if applicable) and item 27 names SF 279.
Who signs GSA Form 3420?
The negotiator. The front ends with SIGNATURE OF NEGOTIATOR and a date, and the back has a second SIGNATURE OF NEGOTIATOR line.
Does a contractor sign GSA Form 3420?
The contractor is named in the CONTRACTOR block at the top, but the form has no contractor signature line.