GSA Form 3026: Asset Control System

GSA Form 3026, Asset Control System, is a one-page General Services Administration form, GSA Form 3026 (Rev. 2-92), hosted in GSA's forms library. It records changes in two sections, each keyed to transaction codes printed on the form.

Section I, Revision Actions, is a table with columns for account officer, trans code, property code, serial number, quantity, unit price, document number and accumulated depreciation, followed by a Remarks area. Its codes cover acquisitions, accumulated depreciation changes, deletions, serial number, document number, property code, quantity and unit cost changes, transfer of accountability and acquisition year changes. Section II, Accountable Officer File Changes, records an account officer, trans code and location, with codes to add, delete or replace an accountable officer or change a location description. The bottom row takes a signature, date, fund and region. The form prints no instructions, OMB number or filing address.

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Top of page 1 of GSA Form 3026: Asset Control System, as printed by GSA

What's on GSA Form 3026

Section I: revision actions

Account officer, trans code, property code, serial number, qty, unit price, document number and accumulated depreciation, one row per change.

Section I transaction codes

A Acquisitions, C Accum Depr Changes, D Deletions, M Serial No Change, N Document No Change, P Property Code Change, Q Quantity Change, T Transf Accountability, U Unit Cost Change and Y Acquisition Year Change (Use Remarks Section).

Remarks

A free text area under the Section I table.

Section II: accountable officer file changes

Account officer, trans code and location, with codes 1 Add Accountable Officer, 2 Change Location Description, 3 Delete Accountable Officer and 4 Replace Accountable Officer.

Signature row

Signature, date, fund and region.

How to complete GSA Form 3026

1
Pick the transaction code
Choose the Section I code that matches the change, from A Acquisitions to Y Acquisition Year Change.
2
Fill one row per revision
Enter the account officer, trans code, property code, serial number, quantity, unit price, document number and accumulated depreciation.
3
Use Remarks for code Y
The form prints Use Remarks Section next to code Y, Acquisition Year Change.
4
Record accountable officer changes
In Section II, enter the account officer, a code from 1 to 4 and the location.
5
Sign and add fund and region
Sign and date the bottom row and enter the fund and region.

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What the form says

Where it goes

The form prints no address and no routing instructions.

Edition and authority

The footer reads GSA Form 3026 (Rev. 2-92). GSA's page gives a current revision date of 02/1992 and lists no authority or regulation.

Who fills out GSA Form 3026?

Accountable officers
Each row in both sections starts with an Account Officer column.
Accountable officer file changes
Section II codes 1 to 4 add, delete or replace an accountable officer or change a location description.
The signer
The bottom row has a Signature box and a Date box. The form prints no name or title for the signer.
Fund and region
Beside the signature, the bottom row has Fund and Region boxes.

The form does not say who completes or receives it. Its columns and bottom row name these.

Official sources and the blank

Official GSA form page
The agency’s own page for Form GSA3026.
Blank PDF
The official blank form, to print or fill by hand.

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Questions about Form GSA3026

Who issues GSA Form 3026?

The footer reads GENERAL SERVICES ADMINISTRATION and GSA Form 3026 (Rev. 2-92). GSA hosts it in its forms library.

What transaction codes does Section I use?

What does Section II change?

The accountable officer file: code 1 adds an accountable officer, 2 changes a location description, 3 deletes an accountable officer and 4 replaces one.

Where does an acquisition year change go?

The form prints Use Remarks Section next to code Y, Acquisition Year Change.

Does GSA Form 3026 have instructions?

The PDF prints none beyond its code lists, and it prints no OMB number or privacy statement. GSA's page lists no authority or regulation.

GSA Form 3026: Asset Control System