GSA Form 2981: Extension of Acceptance Time for Bid

GSA Form 2981, Extension of Acceptance Time for Bid, is a one-page General Services Administration form, Rev. 1-92 on its footer. GSA hosts it in its forms library.

The form is a request signed by a Contracting Officer and sent to a bidder. It says the date within which the Government may accept the bid is in block 2, and asks the bidder to extend the acceptance period to the date in block 3, because of the time required to complete the orderly evaluation of bids received. The form says the extension has to be communicated in writing (or by telegraphic message) and received at the office specified on the form by the date in block 4.

At the bottom, the bidder can complete and sign a short statement that extends the acceptance date. You can fill it out free in your browser on this page and download the result without an account.

Top of page 1 of GSA Form 2981: Extension of Acceptance Time for Bid, as printed by GSA

What's on GSA Form 2981

Blocks 1 to 4: number and dates

Block 1 SFD Number, block 2 Date of Bid Acceptance, block 3 Extension Date Requested and block 4 Due Date.

The request

Paragraphs explaining that the Government requests an extension of the acceptance period to preserve the bid for further consideration should no award be made within the time presently available.

The reply deadline

A capitalized paragraph saying the extension is communicated in writing (or by telegraphic message) and received at the office by the date in block 4.

Contracting Officer signature

A signature line labeled Contracting Officer, below the paragraph inviting the bidder to complete and return the statement.

The bidder's extension statement

"The undersigned extends the date for acceptance of subject bid to" a date, followed by bidder or firm name, signature, title and date.

The form has four numbered blocks, a short letter and a reply statement.

How to complete GSA Form 2981

1
Contracting officer fills in blocks 1 to 4
Enter the SFD number, the current date of bid acceptance, the extension date requested and the due date for the reply, then sign as Contracting Officer.
2
Bidder reviews the dates
Block 2 shows the date within which the Government may accept the bid, block 3 the extension requested and block 4 the date the reply is due at the office.
3
Complete the extension statement
Enter the date to which the acceptance of the bid is extended, the bidder or firm name, a signature, the signer's title and the date.
4
Return it by the due date
The form says the extension is communicated in writing (or by telegraphic message) and received at the office specified on the form by the date in block 4.

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Where it goes and what the form says

Where it goes

Back to the office specified on the form. The form invites the bidder to complete and sign the statement prepared on it and return it to this office.

Due date

The reply is received at the office by the date in block 4. The form says it can be communicated in writing (or by telegraphic message).

If no reply arrives

The form says that in case a reply is not received by the specified date, the Government may proceed to expedite the evaluation and to make an award to your firm on or before the date of bid acceptance.

Instructions and notices

The PDF is a single page with no separate instructions, privacy notice or burden statement.

Who uses GSA Form 2981?

The contracting officer
The request is signed by the Contracting Officer, who fills in blocks 1 to 4 with the SFD number and the three dates.
The bidder or firm
The form is addressed to a bidder whose bid on an invitation is still under evaluation. The bidder or firm name goes in the reply section.
The person signing for the firm
The reply section has lines for a signature, title and date, so the person who signs for the bidder also gives their title.
The office that receives the reply
The form says the extension is received at the office specified on the form, and that the bidder may complete and sign the statement and return it to this office.

The form is a letter from the Government to a bidder with a reply section at the bottom.

Official sources and the blank

Official GSA form page
The agency’s own page for Form GSA2981.
Blank PDF
The official blank form, to print or fill by hand.

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Questions about Form GSA2981

Who issues GSA Form 2981?

It is a General Services Administration form, Rev. 1-92 on its footer. GSA hosts it in its forms library. The copy is signed by a Contracting Officer and sent to a bidder.

Why does the form ask for an extension?

The form says the extension is requested due to the time required to complete the orderly evaluation of bids received, and that it preserves the bid for further consideration should no award be made within the time presently available.

How is the extension given?

The form says it is communicated in writing (or by telegraphic message). The bidder may complete and sign the statement at the bottom of the form and return it to the office.

What is the deadline for the reply?

The date in block 4, Due Date. The form says the extension is received at the office specified on the form by that date.

What happens if the bidder does not reply?

The form says that if a reply is not received by the specified date, the Government may proceed to expedite the evaluation and to make an award to your firm on or before the date of bid acceptance in block 2.

GSA Form 2981: Extension of Acceptance Time for Bid