Standard Form 245 (SF 245): Passenger and Cargo Manifest

Standard Form 245 (SF 245), Passenger and Cargo Manifest, is a one-page manifest that lists passengers and cargo with their carrier, route and weights. Its header prints STANDARD FORM 245 (6/77), Prescribed by USDA FSM 5716 USDI MP9400.518, and GSA hosts a copy in its forms library.

The form records the ordering unit, project name and number, carrier, mode of transportation and ID number, pilot or driver, chief of party, who to report to and who to contact if delayed. It has departure, intermediate stop and destination places with ETD and ETA, and 22 numbered rows for passengers or cargo, each with M/F, passenger weight, cargo weight, duty assignment if applicable and home unit.

The page ends with the signature of an authorized representative and the date, and is marked CHIEF OF PARTY COPY. The PDF prints no instructions. You can fill it out free in your browser on this page and download the result without an account.

Top of page 1 of Standard Form 245 (SF 245): Passenger and Cargo Manifest, as printed by GSA

What's on SF 245

Header

The form number and edition, the prescribing line, the number of passengers on this page, and PAGE and OF boxes for page numbers.

Trip blocks

Ordering unit, project name, project number, name of carrier, mode of transportation and ID number, pilot or driver, chief of party, report to, and if delayed contact.

Route

Departure place and ETD, intermediate stops with place, ETA and ETD, and destination place with ETA.

Manifest rows 1 to 22

Passenger and/or cargo name, M/F, passenger weight, cargo weight, duty assignment if applicable and home unit.

Signature and date

The signature of an authorized representative and the date, above the CHIEF OF PARTY COPY label.

How to complete SF 245

1
Fill in the trip blocks
Enter the ordering unit, project name and number, carrier, mode of transportation and ID number, pilot or driver, chief of party, report to and if delayed contact.
2
Enter the route and times
Give the departure place and ETD, any intermediate stop with its ETA and ETD, and the destination with its ETA.
3
List each passenger or cargo item
Use one numbered row per passenger or cargo item, with M/F, passenger or cargo weight, duty assignment if applicable and home unit.
4
Count passengers and number pages
Enter the number of passengers on this page, and the page number and total pages in the PAGE and OF boxes.
5
Sign and date
An authorized representative signs and dates the bottom of the form.

The PDF prints no instructions. Each step below follows a block the form prints.

Why fill Form SF245 on indox

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What the form says

Where it goes

The PDF prints no instructions or address. It has REPORT TO and IF DELAYED CONTACT blocks, and the copy is marked CHIEF OF PARTY COPY.

Prescribing references

The header prints Prescribed by USDA FSM 5716 USDI MP9400.518. GSA's page lists the same as its authority or regulation, with a current revision date of 06/1977.

Notices

The PDF prints no OMB control number, privacy notice or burden statement.

Who appears on SF 245?

Ordering unit
The ORDERING UNIT block sits beside the project name and project number.
Carrier and pilot or driver
NAME OF CARRIER, MODE OF TRANS & ID NO. and PILOT OR DRIVER identify who carries the load.
Chief of party
The form has a CHIEF OF PARTY block, and the copy in the PDF is marked CHIEF OF PARTY COPY.
Passengers and cargo
Each of the 22 numbered rows lists a passenger or cargo item with M/F, passenger weight, cargo weight, duty assignment if applicable and home unit.
Authorized representative
The form has one signature line, SIGNATURE OF AUTHORIZED REPRESENTATIVE, with a date box.

The PDF prints no instructions. These are the roles its blocks name.

Official sources and the blank

Official GSA form page
The agency’s own page for Form SF245.
Blank PDF
The official blank form, to print or fill by hand.

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Questions about Form SF245

Who issues SF 245?

The header prints Prescribed by USDA FSM 5716 USDI MP9400.518. GSA hosts a copy in its forms library.

How many entries fit on one SF 245?

The form has 22 numbered rows for passengers or cargo, a NO. OF PASSENGERS ON THIS PAGE box, and PAGE and OF boxes for numbering pages.

Who signs SF 245?

The form has one signature line, SIGNATURE OF AUTHORIZED REPRESENTATIVE, with a date box.

Does SF 245 come with instructions?

No. The PDF is a single page with the form blocks only and prints no instructions.

Which edition is this?

The header prints STANDARD FORM 245 (6/77). GSA's page lists a current revision date of 06/1977.

Standard Form 245 (SF 245): Passenger and Cargo Manifest