OF108

Daily Vehicle Usage Report

Agency
GSA
Revision
Rev. 10/1992
Fillable fields
261
Pages
2
Official source
GSA form page
Checked
October 20, 2026
Fill OF108 online
Page 1 of form OF108

Optional Form 108 (OF 108): Daily Vehicle Use Record

Optional Form 108 (OF 108), Daily Vehicle Use Record, is a two-page record for one vehicle and one day. Its footer prints OPTIONAL FORM 108 (REV. 10 92), and the back is marked STATE-AID-USIA. GSA's page lists it as Daily Vehicle Usage Report, and GSA hosts a copy in its forms library.

The front, Part I, is a trip record: the vehicle identification number, tag number, date, inventory number, odometer reading at the beginning of the day, signatures of up to three drivers, and one row per trip. The back holds Part II, a daily and weekly preventive maintenance checklist, Part III for defects and emergency road repairs, and Part IV for fuel and oil added. A note on the front says to perform the daily and weekly preventive maintenance check listed on the back before the first trip.

You can fill it out free in your browser on this page and download the result without an account.

Top of page 1 of Optional Form 108 (OF 108): Daily Vehicle Use Record, as printed by GSA

What's on OF 108

Blocks 1 to 6: vehicle and day

Vehicle identification number (VIN), driver signatures, tag number, date, inventory number and odometer reading at the beginning of the day, in km or mi.

Blocks 7 to 15: trip record

For each trip: point of departure, purpose including destination as official business or other authorized use, authorized by, departure and arrival time, travel time, odometer readings and passenger signature, then total trips and total travel time.

Part II-A: daily checks

Twelve items such as license plates and forms, lights and horn, engine oil, radiator coolant, tires, battery and fuel level, with Checked, Action Taken and Mechanic Required boxes in blocks 16 to 18.

Part II-B: weekly checks and condition

Drive belts, brake master cylinder fluid, battery brackets and cables, and leaks under the vehicle, plus a Condition box for dents or scratches, comments in block 19 and the driver's signature in block 20.

Part III: vehicle operation

Block 21 for defects noted during operation of the vehicle or any emergency road repairs made, signed by the driver in block 22.

Part IV: service

Fuel added and oil added in ltr or gal with cost, odometer reading in km or mi, driver signatures in block 26 and comments in block 27.

How to complete OF 108

  1. 1

    Do the checks before the first trip

    The note on the front says to perform the daily and weekly preventive maintenance check listed on the back before the first trip. Each item has Checked, Action Taken and Mechanic Required boxes.

  2. 2

    Identify the vehicle and the day

    Fill in the VIN, tag number, date, inventory number and the odometer reading at the beginning of the day, checking km or mi.

  3. 3

    Log each trip

    Enter the point of departure, the purpose and destination under official business or other authorized use, who authorized it, the departure and arrival times, travel time and odometer readings.

  4. 4

    Collect signatures

    Drivers sign in block 2, and each trip row has a column for a passenger's signature.

  5. 5

    Total the day

    Enter the total number of trips made in block 14 and the total travel time in block 15.

  6. 6

    Report defects and service

    Note defects or emergency road repairs in block 21, and fuel and oil added with cost and the odometer reading in Part IV, each with the driver's signature.

These steps follow the form's parts and the note printed on its front.

Why fill Form OF108 on indox

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Where it goes and what the form says

Where it goes

The PDF prints no address, routing or deadline, and does not say who keeps the completed record.

Before the first trip

The front of the form says: before first trip, perform daily and weekly preventive maintenance check listed on back of form.

Units

Odometer readings can be entered in km or mi, and fuel and oil added in ltr or gal, with cost.

Edition and title

The footer prints REV. 10 92, matching the current revision date of 10/1992 on GSA's page. GSA's page titles it Daily Vehicle Usage Report, and the PDF prints Daily Vehicle Use Record.

Related forms

Who fills out OF 108?

  • Drivers

    Block 2 has signature lines for Driver 1, Driver 2 and Driver 3.

  • The person authorizing each trip

    Column 9, Authorized By, records who authorized each trip. The form does not say who may authorize.

  • Passengers

    Column 13 holds the signature of a passenger on each trip row.

  • The driver doing the checks

    Part II is headed Driver's Daily and Weekly Preventive Maintenance Checklist, and the driver signs it in block 20.

  • Drivers reporting defects and service

    The driver signs block 22 under the defects report, and block 26 holds the driver signatures for Part IV, Service.

The form prints no separate instructions. It names these people in its blocks and signature lines.

Official sources and the blank

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Questions about Form OF108

Who issues OF 108?

The PDF names no issuing agency. The back of the form is marked STATE-AID-USIA, and GSA hosts a copy in its forms library.

Is OF 108 the Daily Vehicle Usage Report?

Yes. GSA's page lists OF 108 as Daily Vehicle Usage Report, and the form itself is titled Daily Vehicle Use Record.

What does the trip record ask for?

For each trip: point of departure, purpose including destination under official business or other authorized use, who authorized it, departure and arrival times, travel time, odometer readings and a passenger signature.

What does the driver check daily?

License plates and forms including the accident report, lights, signals, wipers and horn, tools and safety equipment, a clean vehicle, engine oil, radiator coolant and hoses, tires, battery fluid, power steering and automatic transmission fluid, gauges and indicator lights, and fuel level.

What does the driver check weekly?

Tension and condition of drive belts, brake master cylinder fluid level, battery brackets and cables, and the engine compartment and surface under the vehicle for leaks.

Where does OF 108 go?

The form prints no address or routing and does not say who receives the completed record.