Page 1: contract and termination
Prime contract or subcontract, company, Government agency, contract and reference numbers, effective date of termination, proposal number, interim or final, any assignee, and whether SF 1439 is attached.
SF1436
Settlement Proposal (Total Cost Basis)
- Agency
- GSA
- Revision
- Rev. 10/2023
- Fillable fields
- 412
- Pages
- 6
- Official source
- GSA form page
- Checked
- October 20, 2026
Standard Form 1436 (SF 1436): Settlement Proposal (Total Cost Basis)
Standard Form 1436 (SF 1436), Settlement Proposal (Total Cost Basis), is a six-page termination settlement proposal. The form says it is For Use by a Fixed-Price Prime Contractor or Fixed-Price Subcontractor. The footer says it is prescribed by GSA under FAR (48 CFR) 53.249(a)(3), and GSA hosts it in its forms library. The edition printed on the form is STANDARD FORM 1436 (REV. 10/2023), with OMB Control Number 9000-0012 and an expiration date of 8/31/2028.
Page 1 identifies the contract, the termination and any assignee, and shows the status of the contract or order at the effective date of termination. Section II builds the proposed settlement in 19 items, from direct material, direct labor and indirect factory expense down to the net payment requested. Schedules A to H give the detail, and a certificate is signed for the contractor. A note says to file the inventory schedule (SF 1428) for allocable inventories on hand at date of termination.
The form estimates 2.5 hours to read the instructions, gather the facts and answer the questions. You can fill it out free in your browser on this page and download the result without an account.
What's on SF 1436
Section I: status at termination
For each product, quantity and dollars previously shipped and invoiced, on hand with or without payment through invoicing, subsequently completed and invoiced, not to be completed, and total covered.
Section II: items 1 to 9
Direct material, direct labor, indirect factory expense, special tooling and special test equipment (SF 1428), other costs, general and administrative expenses, total costs and profit.
Section II: items 10 to 19
Deduction for finished product invoiced or to be invoiced, settlement expenses, settlement with subcontractors, gross and net proposed settlement, disposal and other credits, advance, progress and partial payments, and net payment requested.
Schedules A to H
Indirect factory expense and general and administrative expenses with their method of allocation, other costs, profit, settlement expenses, settlements with immediate subcontractors and suppliers, disposal and other credits, and payments received.
Certificate and signatures
Certifications as to the Contractor's own charges and as to the subcontractors' charges, a note on FAR 15.403, and the signature lines.
How to complete SF 1436
- 1
Identify the contract and termination
Check prime contract or subcontract, then enter the company, Government agency, contract and reference numbers, effective date of termination and proposal number, and mark Interim or Final.
- 2
Note any assignee and SF 1439
If moneys payable under the contract have been assigned, give the assignee's name and address. Check whether SF 1439, Schedule of Accounting Information, Is or Is Not Attached; the form says to explain below if not.
- 3
Show the status in Section I
Enter quantity and dollars for each product. The form says column (e) should only be used in the event of a partial termination.
- 4
Build the settlement in Section II
Enter items 1 to 19. The form says to use columns (b) and (c) only where a previous proposal has been filed; column (d) is the total proposed to date.
- 5
Detail the schedules
Fill Schedules A to H for the items that draw on them. The form says small items may be grouped into one entry in Schedules B, C, D, E and G, and to continue on a separate sheet where space is insufficient.
- 6
Sign the certificate
An authorized official signs for the contractor with a title and date, and the name and title of the supervisory accounting official are added.
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Submission, time and notes
Where it goes
The PDF gives no filing address. Page 1 names the Government agency and prime contract number. The GSA address in the burden notice is for comments on the time estimate.
Inventory schedule
The form notes: File inventory schedule (SF 1428) for allocable inventories on hand at date of termination (See Federal Acquisition Regulation (FAR) 49.206).
Time to complete
The form estimates 2.5 hours. Comments go to General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street, NW, Washington, DC 20405.
OMB control number
OMB Control Number 9000-0012, Expiration Date 8/31/2028. The notice says you do not need to answer these questions unless a valid OMB control number is displayed.
Cost or pricing data
The form notes that the Contractor shall, under conditions stated in FAR 15.403, be required to submit a Certificate of Current Cost or Pricing Data (see FAR 15.406-2 and 15.408 Table 15-2).
Edition notes
The footer says Authorized For Local Reproduction and Previous Edition Is Not Usable.
Related forms
SF1428
Inventory Disposal Schedule
110 fields, 4 pages
SF1439
Schedule of Accounting Information
96 fields, 6 pages
SF1435
Settlement Proposal (Inventory Basis)
331 fields, 6 pages
SF1437
Settlement Proposal for Cost - Reimbursement Type Contracts
60 fields, 2 pages
SF1438
Settlement Proposal (Short Form)
67 fields, 3 pages
SF1429
Inventory Disposal Schedule - Continuation Sheet
327 fields, 2 pages
Who completes SF 1436?
The form says it is For Use by a Fixed-Price Prime Contractor or Fixed-Price Subcontractor. Its blocks name these roles.
Official sources and the blank
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Questions about Form SF1436
Who issues SF 1436?
The footer says it is prescribed by GSA under FAR (48 CFR) 53.249(a)(3). GSA hosts a copy in its forms library.
Who uses SF 1436?
The form says it is For Use by a Fixed-Price Prime Contractor or Fixed-Price Subcontractor. It is signed by an authorized official of the contractor.
What does the form say about partial terminations?
It says column (e) of Section I should only be used in the event of a partial termination, with total cost accumulated to date of completion of the continued portion and the finished product deduction in Item 10 at contract price.
Which other forms does SF 1436 mention?
It asks whether SF 1439, Schedule of Accounting Information, is attached, and says to file the inventory schedule (SF 1428) for allocable inventories on hand at date of termination.
How does SF 1436 differ from SF 1435?
SF 1436 builds the settlement on a total cost basis, starting from direct material, direct labor and indirect factory expense. SF 1435, Settlement Proposal (Inventory Basis), starts from inventory categories such as metals and work-in-process.
What does the certificate cover?
It certifies that the contractor's own charges were prepared from its books of account and records and are fair and reasonable, and covers the contractor's review of its immediate subcontractors' settlement proposals.
How long does SF 1436 take to fill out?
The form estimates 2.5 hours to read the instructions, gather the facts and answer the questions.