Items 1 to 4: the employee
Date of request, current name (last, first, middle), date of birth (mm/dd/yyyy) and Social Security number.
SF127
Request for Official Personnel Folder (Separated Employee)
- Agency
- GSA
- Revision
- Rev. 02/2011
- Fillable fields
- 20
- Pages
- 1
- Official source
- GSA form page
- Checked
- October 20, 2026
Standard Form 127 (SF 127): Request for Official Personnel Folder (Separated Employee)
Standard Form 127 (SF 127), Request for Official Personnel Folder (Separated Employee), is a National Archives and Records Administration (NARA) form. Its footer prints STANDARD FORM 127 (02-11) and Prescribed by NARA, 36 CFR 1233.18(c)(1). GSA hosts a copy in its forms library.
The form is addressed to the National Personnel Records Center (Civilian Personnel Records) and asks it for the official personnel folder of a separated federal employee. GSA's page says use of the SF 127 is restricted to authorized representatives of Federal personnel offices. Sections I and III are completed by the requesting personnel office, and Section II is for the records center's reply. The form says one form is required for each folder requested, and that requests may be faxed or mailed to the National Personnel Records Center.
You can fill it out free in your browser on this page and download the result without an account.
What's on SF 127
Item 5: previous federal employment
Agency and bureau, location, and from and to dates of earlier federal service.
Items 6 and 7: reason and remarks
Check one reason: currently employed, temporary use, or pre-employment consideration, will retain folder if hired. Then any remarks.
Section II: records center reply
Boxes a to i for a paper OPF folder shipped, an eOPF transmitted or paper copy shipped, a restricted record, no record found, a folder not located or not received, the date sent, and other details.
Section III: requesting agency
Requesting agency and sub agency, requester name and telephone, agency record group, agency charge account, and the complete address with ZIP code for the folder or reply.
How to complete SF 127
- 1
Use one form per folder
The form says one form is required for each folder requested.
- 2
Complete Section I
Enter the date of request, the employee's current name, date of birth, Social Security number and previous federal employment.
- 3
Check the reason
Check currently employed, temporary use, or pre-employment consideration. The last box reads Will retain folder if hired. Add remarks in item 7.
- 4
Complete Section III
Give the requesting agency, requester, telephone, agency record group and charge account. The form asks for the complete address to which the folder or reply is to be mailed, including ZIP code.
- 5
Fax or mail it to NPRC
Send it to the National Personnel Records Center at the address or fax number printed on the form.
- 6
Read the reply in Section II
The records center checks a box in Section II, such as folder shipped, eOPF transmitted or record not located, and dates and initials it.
These steps follow the sections the form marks for the requesting personnel office.
Why fill Form SF127 on indox
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Where it goes and what the form says
Where it goes
National Archives and Records Administration, National Personnel Records Center (Civilian Personnel Records), 1411 Boulder Boulevard, Valmeyer, IL 62295-2603. Fax Number: (618) 935-3014.
Who may use it
GSA's page says use of the SF 127 is restricted to authorized representatives of Federal personnel offices.
If the folder is not located
Section II suggests a further search of the agency for its own former employee. If still unlocated, it says to verify name, date of birth and Social Security number and return the request to NPRC with the date the folder was transferred and details of several other folders in the same shipment.
Printed copies
GSA's page says U.S. Government departments, agencies and offices can order the form with Stock Number 7540-00-634-4083, and that Government contractors will need their Government department, agency or office to sponsor the request.
Edition
The footer prints STANDARD FORM 127 (02-11). GSA's page lists 02/2011 as the current revision date and NARA, 36 CFR 1233.18(c)(1) as its authority. The PDF prints no OMB number.
Related forms
Who uses SF 127?
GSA's page says use of the SF 127 is restricted to authorized representatives of Federal personnel offices. The form marks who completes each section.
Official sources and the blank
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Questions about Form SF127
Who issues SF 127?
The footer says Prescribed by NARA, 36 CFR 1233.18(c)(1). It is a National Archives and Records Administration form, and GSA hosts a copy in its forms library.
Can a former employee use SF 127?
GSA's page says use of the SF 127 is restricted to authorized representatives of Federal personnel offices. Sections I and III are marked To Be Completed by Requesting Personnel Office.
Where is SF 127 sent?
To the National Personnel Records Center (Civilian Personnel Records), 1411 Boulder Boulevard, Valmeyer, IL 62295-2603, or by fax to (618) 935-3014. The form says requests may be faxed or mailed.
Can one SF 127 request several folders?
The form says one form is required for each folder requested.
What replies can the records center give?
Section II lists a paper OPF folder shipped, an eOPF transmitted, an eOPF paper copy shipped, a restricted record with a transcript of service to follow, no record found, a folder not located, a folder not yet received by the center, the date a folder was sent, and other details.
What does pre-employment consideration mean on the form?
It is one of the three reasons in item 6. The box reads Pre-employment consideration. Will retain folder if hired.