Item 1: To
The address of the records center serving your area, as shown in 36 CFR 1228.150.
SF135
Records Transmittal and Receipt
- Agency
- GSA
- Revision
- Rev. 7/1985
- Fillable fields
- 21
- Pages
- 2
- Official source
- GSA form page
- Checked
- October 20, 2026
Standard Form 135 (SF 135): Records Transmittal and Receipt
Standard Form 135 (SF 135), Records Transmittal and Receipt, is a records management form. Its footer says it is prescribed by NARA under 36 CFR 1228.152, and GSA hosts a copy in its forms library. The form says to complete and send the original and one copy to the appropriate Federal Records Center for approval prior to shipment of records.
The transferring agency fills in the records center address, its own transfer authorization, a liaison contact and the office retiring the records. The Records Data table then lists each series of records: an accession number, volume in cubic feet, box numbers, a series description, a restriction code, the disposal authority and the disposal date. The records center signs the receipt and completes the last four columns.
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What's on SF 135
Items 2 and 3: authorization and contact
The transferring agency official's signature, title and date, then the liaison official's name, office and telephone number.
Item 4: records center receipt
Records received by, with the signature and title of the person at the records center, and the date.
Item 5: From
The name and complete mailing address of the office retiring the records, where the signed receipt goes.
Item 6, columns (a) to (i): records data
Accession number in three parts (RG, FY, number), volume in cubic feet, agency box numbers, series description with inclusive dates, restriction, disposal authority and disposal date.
Item 6, columns (j) to (m): records center use
Completed by the records center: shelf location, shelving plan, container type and automatic disposal.
The front has six numbered items. Item 6 is the Records Data table, with columns (a) to (m).
How to complete SF 135
- 1
Get an accession number for each series
A separate accession number is required for each series. It has three parts: the NARA record group number, the last two digits of the current fiscal year, and a four digit sequential number obtained in advance from the records center.
- 2
Describe each series
Enter the volume in cubic feet and the inclusive box numbers, and describe the records in enough detail for the records center to check the disposal schedule, with their inclusive dates.
- 3
Number and mark the boxes
The form says to number each carton sequentially, such as 1 of 25, 2 of 25, starting each new series at carton number 1, and to mark each container with its accession number prior to shipment.
- 4
Add restriction and disposal details
Enter a restriction code in column (g), the agency schedule and item number authorizing disposal in column (h), and the month and year the records may be destroyed in column (i).
- 5
Send it for approval before shipping
Send the original and one copy to the appropriate Federal Records Center for approval prior to shipment of records.
The instructions say items 1, 2, 3 and 5 are self-explanatory and give column by column instructions for item 6.
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Where it goes and what the form says
Where it goes
To the appropriate Federal Records Center, at the address of the records center serving your area as shown in 36 CFR 1228.150, for approval prior to shipment of records.
The signed receipt
The form says the signed receipt will be sent to the office named in item 5.
Restriction codes
Q (Q security classification), T (Top Secret), S (Secret), C (Confidential), R (restricted use, witnessed disposal not required), W (restricted use, witnessed disposal required) and N (no restrictions). Other restrictions go in column (f).
Automatic disposal
The records center enters Y or N in column (m). The form says automatic disposal is applied only when previously agreed upon by the agency.
Continuation pages
In lieu of Standard Form 135-A, Records Transmittal and Receipt (Continuation), the form says the FRC will accept folder lists in a variety of formats, such as Word documents or Excel spreadsheets.
Related forms
Who fills out SF 135?
The instructions on the back split the form between the transferring agency and the records center. It is a form for federal agency offices, not for the public.
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Questions about Form SF135
Who issues SF 135?
The footer says Standard Form 135 (Rev. 7-85) is prescribed by NARA under 36 CFR 1228.152. GSA hosts a copy in its forms library.
Who completes which parts of SF 135?
The transferring agency completes items 1, 2, 3 and 5 and columns (a) to (i) of item 6. The records center completes item 4 and columns (j) to (m).
What counts as one series of records?
The instructions say a series consists of records having the same disposal authority and disposal date that are transferred together to the records center. Each series gets its own accession number.
How many copies of SF 135 are sent?
The form says to complete and send the original and one copy to the appropriate Federal Records Center for approval prior to shipment of records.
What if the records do not fit on one page?
The form says that in lieu of Standard Form 135-A, the continuation sheet, the FRC will accept folder lists in a variety of formats, such as Word documents or Excel spreadsheets.
What does automatic disposal mean on SF 135?
The records center enters Y if automatic disposal applies, or N if the agency wishes to receive a disposal concurrence notice before the records are destroyed. The form says it applies only when previously agreed upon by the agency.