NARA use only box
Job number, date received and a Notification to Agency stating that, under 44 U.S.C. 3303a, the request is approved except for items marked disposition not approved or withdrawn in column 10.
SF115
Request for Records Disposition Authority
- Agency
- GSA
- Revision
- Rev. 3/1991
- Fillable fields
- 131
- Pages
- 2
- Official source
- GSA form page
- Checked
- October 20, 2026
Standard Form 115 (SF 115): Request for Records Disposition Authority
Standard Form 115 (SF 115), Request for Records Disposition Authority, is addressed to the National Archives and Records Administration (NARA). The footer says it is prescribed by NARA under 36 CFR 1228, and GSA hosts a copy in its forms library. GSA's page lists 36 CFR 1228 as its authority.
The instructions on the back say to use SF 115 to obtain authority for the disposition of records. The submitting agency describes each records series and its proposed disposition, and an authorized agency official signs a certification. NARA fills in the job number, the action taken on each item and a notification to the agency with a line for the Archivist of the United States.
The form has 10 numbered entries on the front and instructions on the back. You can fill it out free in your browser on this page and download the result without an account.
What's on SF 115
Entries 1 to 5: agency and contact
The agency or establishment, major and minor subdivisions, and the name and telephone number of the person to confer with.
Entry 6: agency certification
The signer certifies the records proposed for disposal on the attached pages are not now needed, or will not be needed after the retention periods, and checks whether GAO concurrence is not required, is attached or has been requested.
Entries 7 and 8: items and disposition
Item numbers in sequence and a description of each records series with its proposed disposition.
Entries 9 and 10: citations and action
Column 9 holds the GRS or superseded job citation. Column 10, Action Taken, is for NARA use only.
How to complete SF 115
- 1
Fill in entries 1 to 5
Name the agency, the subdivisions that create or maintain the records, and the person to contact with a telephone number.
- 2
Number the items
Entry 7 numbers the records in sequence beginning with 1. The instructions allow 1a, 1b, 1b(1) and so on for subdivisions, and say agency file numbers go in entry 8, not entry 7.
- 3
Describe each series in entry 8
The instructions ask for headings by office of origin, separate items for nontextual records such as photographs or maps, and clear disposition instructions with file breaks and retention periods.
- 4
Cite earlier authority in entry 9
Enter the previous NARA job and item numbers, General Records Schedule items and agency directive items, if applicable. The instructions say to leave it blank only for records scheduled for the first time.
- 5
Sign the certification
The authorized agency official signs and dates entry 6 and checks the GAO concurrence box that applies.
- 6
Send two signed copies to NARA
The instructions say to submit two signed copies to NARA (NIR) and keep one copy as a suspense copy.
Why fill Form SF115 on indox
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Where it goes and what the form says
Where it goes
The form is addressed to National Archives and Records Administration (NIR), Washington, DC 20408. The instructions say to submit two signed copies and retain one copy as your suspense copy.
What NARA returns
NARA later returns one copy as notification of the items approved for disposal or archival (permanent) retention, and that copy also shows any items withdrawn or disapproved.
Continuation pages
The SF 115 may be accompanied by Standard Form 115A, Continuation Sheet, by schedule items on blank stationery formatted like the SF 115A, or by pages matching the agency's published records disposition schedule.
GAO concurrence
The form says GAO's written approval either accompanies each SF 115 needing Comptroller General concurrence or is requested before the SF 115 is submitted to NARA.
Requests sent back
The instructions say unsigned SF 115s are returned, an SF 115 that does not meet 36 CFR 1228 is returned for corrective action, and one missing column 9 information is returned without action.
Related forms
Who completes SF 115?
The instructions name the submitting agency, its contact and certifying official, and NARA.
Official sources and the blank
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Questions about Form SF115
Who issues SF 115?
The footer says it is prescribed by NARA under 36 CFR 1228, Rev. 3/1991. GSA hosts a copy in its forms library, and GSA's page lists 36 CFR 1228 as the authority.
Where is SF 115 sent?
The form is addressed to National Archives and Records Administration (NIR), Washington, DC 20408. The instructions say to submit two signed copies and keep one as a suspense copy.
What if the items do not fit on one page?
The instructions say the SF 115 may be accompanied by Standard Form 115A, Continuation Sheet, by schedule items on blank stationery formatted like the SF 115A, or by pages formatted to the agency's published records disposition schedule.
Why would NARA return an SF 115?
The instructions list three cases: the form is unsigned, the descriptions do not meet 36 CFR 1228, or the information required in column 9 is missing.
What about records converted to electronic form or microform?
For records converted to electronic form, the instructions say to schedule both the original records and the electronic media, unless covered by the General Records Schedules. For permanent or unscheduled records converted to microform, both copies are approved on an SF 115 with the certifications required by 36 CFR 1230.
Who fills in column 10?
Column 10, Action Taken, is for NARA use only and the instructions say to leave it blank. NARA also fills in the job number and date received at the top.