SF75
Request for Preliminary Employment Data
Standard Form 75 (SF 75), Request for Preliminary Employment Data, is a U.S. Office of Personnel Management (OPM) form, Revised August 1998. GSA hosts a copy in its forms library. Its header asks to safeguard the confidential nature of the data on the request.
The instructions say an agency uses SF 75 to obtain pre-employment information when the applicant's Official Personnel Folder (OPF) or Merged Records Personnel Folder (MRPF) is not available for review, which most often happens when the applicant works for a different agency. The activity requesting information completes Part I, and the activity giving information completes Part II.
Part II runs from Section A to Section N, covering SF 50 data, retirement, grade and pay, performance, appointment, probation, unfavorable data, FEHB, security, service obligations, payroll and Thrift Savings Plan, and release date. You can fill it out free in your browser on this page and download the result without an account.
Name, Social Security Number and date of birth of the tentative selectee, position title, pay plan and grade, agency and personnel office codes from SF 50, desired entry on duty date, requester details and additional data requested.
Identification on personnel records, employment status, location of the OPF/MRPF, position, pay, tenure, FEGLI, retirement plan, duty station, education, citizenship and veterans status.
Military retirement and creditable service, FERS coverage, grade and step history, within-grade increases, grade or pay retention, highest previous salary and ratings of record.
Appointment actions and authorities, career tenure, probationary periods, whether files contain adverse actions or other unfavorable information, and health benefits enrollment status.
Most recent investigation and clearance level, any pending investigation, a security officer contact, and obligations from training, a recruitment or relocation bonus, a paid move or student loan repayment.
Payroll office, year-to-date pay and deductions, leave without pay, Thrift Savings Plan data and loans, the losing agency's view of the entry on duty date, and the name and signature of the person giving information.
Type or print the name and address of the activity the request is sent to, and your return address at the bottom of page 1.
When requesting by mail, the form says to complete Part I and circle the items in Part II that are needed. Extra needs, such as dates of a detail, go in item 9.
The instructions say to request SF 75 information sufficiently in advance of the projected date of the action, by telephone or by mail.
The giving office uses the most recent SF 50 for Sections A and B, reviews both the right and left sides of the OPF/MRPF, and contacts the payroll office.
The form says agencies prepare an accounting of disclosure for release outside the agency unless the employee gave prior written consent, and puts it on the right side of the OPF/MRPF.
The person giving information completes item 72 with name, address, title, signature, date and telephone, then returns the form to the address at the bottom of page 1.
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
The completed request goes back to the address the requesting activity enters under Please Return This Completed Request To on page 1.
The form says it is used to verify information on the application, make decisions about eligibility for appointment, pay and benefits, and complete the processing necessary.
The form says SF 75 may not be used for any other purposes, such as to obtain references or to voucher a prospective employee.
If the gaining office has the employee's written consent, the form says no accounting of disclosure is needed, and it gives OF 306 as an example of a form with that consent.
Page 1 says the previous edition is usable and prints NSN 7540-00-682-6750.
SF 75 passes between two agency offices. The person it is about does not complete it.
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The form is printed as a U.S. Office of Personnel Management form, Revised August 1998. GSA hosts a copy in its forms library.
The instructions say it is used when the applicant's OPF or MRPF is not available for review, for example when the applicant works for a different agency, gets personnel service from another office, or the folder has been retired to the National Personnel Records Center (NPRC).
No. The requesting activity completes Part I and the activity giving information completes Part II. The applicant is the person named in Part I, item 1.
The form says it may not be used for any other purposes, such as to obtain references or to voucher a prospective employee.
The instructions say SF 75 information may be requested by telephone or by mail, and the receiving office may complete and return the form or provide the information by telephone before the effective date.
The form says it need only be a statement that SF 75 information on the named employee was disclosed to the named agency and address on a given date.
