GSA220
Inspection Report for Work Under Contract
GSA Form 220, Inspection Report on Work Under Contract, is a General Services Administration form, Rev. 9/2025. GSA hosts it in its forms library, and GSA's page lists the PBS Project Management Guide as its authority. GSA's listing titles it Inspection Report for Work Under Contract.
The instructions on the back say GSA 220 is used for documenting contract compliance by the Contracting Officer's Representative (COR) on all construction contracts awarded under new construction and repair and alteration programs. The form says it documents the required separation of duties between the ordering and inspecting functions, and that the COR is the GSA responsible party for accepting the work for payment purposes.
The front has 26 numbered blocks covering the contract, prices, completion dates, the firms and inspector involved, the inspection and the COR's approval. The back holds the instructions, the final inspection procedure, reinspection costs and a definition of substantial completion. You can fill it out free in your browser on this page and download the result without an account.
Contract or task order number, location (street, city and state), building, contractor's name and address, type of work, whether the contract is for repair and alterations or new construction, project or invoice number, and date of notice to proceed.
Original contract price, cumulative change orders or modifications, contract price to date, and liquidated damages per day, each in dollars.
Contract, revised, estimated and actual completion dates, and the actual and normal percentage of completion.
Architect-engineer (A-E) firm, construction manager (CM) firm, construction manager as agent (CMa) engineer and GSA inspector.
Type of inspection (progress, substantial completion, final or post final), dates of the last inspection and this inspection, and yes or no boxes for additional inspections, payment and retainage recommended.
The general condition of the work, labor force, delays or corrective actions, recommendations, change orders or modifications, percentage of completion and a description of work with related CLINs or Sub-CLINs, then the COR's name, signature and date.
Complete blocks 1 to 18 with the contract, building, contractor, prices, completion dates, percentages and the firms and inspector involved.
Check PROGRESS, SUBSTANTIAL COMPLETION, FINAL or POST FINAL in block 19, then enter the dates of the last inspection and this inspection in blocks 20 and 21.
Answer yes or no in blocks 22 to 24 for additional inspections, payment and retainage recommended.
State the condition of the work, the labor force, delays or corrective actions, change orders or modifications since the last inspection and the percentage of completion, with a description of work and related CLINs or Sub-CLINs.
For a final inspection, the instructions say to give the contractor a list of items to correct, send the Building Manager a copy of the letter, forward the final report and lists to the Regional Office, and indicate the date the work was substantially completed.
The COR enters a name, signs and dates the COR APPROVAL block.
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
The instructions say to forward to the Regional Office the final report, three copies of the list of defects and omissions given to the contractor, and a SEPARATE supplementary statement in duplicate with an estimated cost of completing each item.
Items whose completion is not practicable go in the supplementary statement, with a recommendation on the amount, if any, to be deducted from the contract price. The form says it should NOT be given to the contractor or the Building Manager.
The form points to General Conditions provisions on contractors' written notices of readiness for final inspection and liability for reinspection costs. Costs of extra final inspections are forwarded in separate statement form.
The form defines it as the date the facility, project or service, or a part of it, can be operated or occupied for its intended use, even if minor repairs or punch list items are still needed, and refers to the Project Management (PM) Guide.
The form covers GSA construction contracts. The PDF prints no OMB number, burden statement or privacy notice.
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The form is used by GSA staff on GSA construction contracts. The instructions and blocks name these people.
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The instructions say the Contracting Officer's Representative (COR) uses it to document contract compliance. The COR may inspect the work or oversee the inspection by an independent 3rd party construction manager advisor contract employee, and signs block 26.
The instructions say it is used on all construction contracts awarded under new construction and repair and alteration programs.
Block 19 lists PROGRESS, SUBSTANTIAL COMPLETION, FINAL and POST FINAL.
It says substantial completion is the date the facility, project or service, or a part of it, can be operated or occupied for its intended use, even if minor repairs or punch list items are still needed. It adds that entering that date in RETA does not mean financial closeout has occurred.
The instructions say it goes to the Regional Office in duplicate with the final report, and should NOT be given to either the contractor or the Building Manager.
GSA Form 220 covers construction contracts under new construction and repair and alteration programs. GSA Form 219 covers GSA contracts and task orders for internal supplies and services.