Header: originating office and pages
PAGE OF PAGES and the ORIGINATING OFFICE (Service or Staff Office). The instructions say to show the S/O office symbol, a hyphen and the office symbol of the office concerned, e.g. FSS-FP.
GSA1656
Inventory of Emergency Operating Records
- Agency
- GSA
- Revision
- Rev. 6/1990
- Fillable fields
- 135
- Pages
- 2
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 1656: Inventory of Emergency Operating Records
GSA Form 1656, Inventory of Emergency Operating Records, is a General Services Administration form. Its footer prints GENERAL SERVICES ADMINISTRATION and GSA FORM 1656 (Rev 6-90), and GSA hosts it in its forms library. GSA's page lists no authority or regulation for it.
It is an internal GSA record. An originating office lists each emergency operating record it keeps at a site: what the item is, the site location, who sends copies to the site, how often records are dispatched and how the site maintains and disposes of them. The instructions on the reverse say each inventory is reviewed, signed and dated by the appropriate S/SO or regional emergency coordinator and by the GSA or Regional Records Officer.
GSA Form 1656-B, Identification Label - Prepositioned Records, copies its entries from this inventory. You can fill it out free in your browser on this page and download the result without an account.
What's on GSA Form 1656
Prepared, approved and certified blocks
Three blocks, each with a date: the program official who prepared it, the S/SO or regional emergency coordinator, and the GSA or Regional Records Officer.
Columns 1 and 2: item number and identification
The item number, and the item identification: name, description, subject, form no., reports control symbol, etc.
Column 3: site location
Boxes for MAIN, CO, RO and KIT. The instructions say to mark an X for each item's site, show regional sites as 1, 2, etc., and check Kit for records kept in a fly away kit rather than an alternate site.
Columns 4 and 5: sender and dispatch code
The name or title of the person sending copies to the site, and a code for when records are forwarded, from A: Automatic Dispatch to O: Other (describe).
Column 6: maintenance and disposition
Instructions for the maintenance, updating, retention and disposal of each item at the site, such as Replacement, Updating or Add to.
The front has a header, three signature blocks and six numbered columns. The instructions are on the reverse.
How to complete GSA Form 1656
- 1
Fill in the originating office
Show the S/O office symbol, a hyphen and the office symbol of the office concerned. The form's example is FSS-FP.
- 2
Number and describe each item
Number each new item consecutively, preceded by the office symbol. The instructions say the number is used at the site for identification and filing purposes.
- 3
Mark the site for each item
A record prepositioned at more than one site is identified once as a single item, but may take a separate line in column 3 for each site so column 4 can be filled in for each.
- 4
Choose a dispatch code
Column 5 codes include F: Fiscal Year (Oct. 1), C: Calendar Year (Jan. 1), S: Semiannually, Q: Quarterly, M: Monthly, W: Weekly and R: As received or issued.
- 5
Write out disposition instructions
The form says to write out complete instructions for each item and not to use ditto marks or other device.
- 6
Get the approval and certification signatures
After the program official enters a name and date, the S/SO or regional emergency coordinator and the GSA or Regional Records Officer review, sign and date the inventory.
Why fill Form GSA1656 on indox
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
- Fill the form right in your browser, no software to install
- Free to fill and free to download, with no account
- The official blank straight from the GSA, not a copy someone retyped
- Works on a phone, tablet or computer
Where it goes and what the form says
Where it goes
The PDF gives no address or routing. The inventory is approved by the S/SO or regional emergency coordinator and certified by the GSA or Regional Records Officer.
Paired label
GSA Form 1656-B, Identification Label - Prepositioned Records, repeats this form's item number, item identification, frequency of dispatch and disposition instructions, and points to column 3 for the site locations.
No OMB number or burden statement
The form prints no OMB number, Privacy Act notice or burden estimate, and GSA's page lists no authority or regulation for it.
Related forms
Who fills out GSA Form 1656?
The form is prepared and signed inside GSA. The instructions on the reverse name these roles.
Official sources and the blank
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Questions about Form GSA1656
Who issues GSA Form 1656?
The footer prints GENERAL SERVICES ADMINISTRATION and GSA FORM 1656 (Rev 6-90). GSA hosts it in its forms library, and GSA's page gives 06/1990 as the current revision date.
Who signs GSA Form 1656?
The responsible program official prepares it. The instructions say each inventory is reviewed, signed and dated by the appropriate S/SO or regional emergency coordinator and by the GSA or Regional Records Officer.
What does the Kit column mean?
The instructions say to check the Kit column if records must be retained in a fly away kit rather than an alternate site.
What are the dispatch codes in column 5?
A: Automatic Dispatch, F: Fiscal Year (Oct. 1), C: Calendar Year (Jan. 1), S: Semiannually (Jan. 1 and July 1), Q: Quarterly (Jan. 1, April 1, July 1, Oct. 1), M: Monthly, W: Weekly, R: As received or issued (routine distribution) and O: Other (describe).
How does GSA Form 1656 relate to GSA Form 1656-B?
The GSA Form 1656-B instructions say its item number, item identification, frequency of dispatch and disposition instructions are the same as columns 1, 2, 5 and 6 of GSA Form 1656, and that GSA emergency site locations are shown in column 3.