Header
Fiscal year, record group, correspondence and the printed Reports Control Number OAD-36.
GSA2151
Records Maintenance and Disposition Report
- Agency
- GSA
- Revision
- Rev. 6/1992
- Fillable fields
- 9
- Pages
- 1
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 2151: Records Maintenance and Disposition Report
GSA Form 2151, Records Maintenance and Disposition Report, is a GSA form with instructions on the back. The footer reads GENERAL SERVICES ADMINISTRATION and GSA FORM 2151 (REV. 6-92), and the header prints Reports Control Number OAD-36. GSA hosts it in its forms library; its page lists the current revision date as 06/1992 and no authority or regulation.
The instructions say the report is to be completed by all Records Custodians, and that all Regional Records Officers must submit to the GSA Records officer a consolidated report for each record group. It covers all records destroyed and all records transferred to Federal Record Centers (FRC's) or low-cost storage, plus a fiscal year inventory of records in current office space and in low-cost storage.
Section I, Records Holding, is rounded off to the nearest cubic foot, and Section II is a conversion table for calculating volume. You can fill it out free in your browser on this page and download the result without an account.
What's on GSA Form 2151
Section I: transfers this fiscal year
Records transferred to low-cost storage, and records transferred to an FRC from current office space and from low-cost storage.
Section I: destroyed
Records destroyed from current office space and from low-cost storage.
Section I: inventory at year end
The inventory at the end of the fiscal year of records in current office space and records in low-cost storage.
Section II: equivalents
A conversion table for calculating volume, for example one letter-size drawer at 1.50 cubic feet, 10,000 tabulating cards at 1.00 and 15,000 microfiches at 1.00.
Instructions on the back
Who completes the report, what to include in the inventory and what not to include.
How to complete GSA Form 2151
- 1
Fill in the header
Enter the fiscal year, record group and correspondence. The reports control number OAD-36 is already printed.
- 2
Convert holdings to cubic feet
Use the Section II table to calculate volume, and round off to the nearest cubic foot as Section I says.
- 3
Report transfers and destruction
Enter the records transferred to low-cost storage, transferred to an FRC and destroyed this fiscal year, by where they came from.
- 4
Take the year end inventory
The instructions say to do a fiscal year inventory of all records in current office space and in low-cost storage, including records moved to low-cost storage this fiscal year.
- 5
Check what to leave out
The instructions list records not to include, such as records in custody of Federal Records Centers, National Archives or Presidential Libraries, and reference materials.
- 6
Consolidate and send
Records Custodians complete the report, and Regional Records Officers submit a consolidated report for each record group to the GSA Records officer.
Why fill Form GSA2151 on indox
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
- Fill the form right in your browser, no software to install
- Free to fill and free to download, with no account
- The official blank straight from the GSA, not a copy someone retyped
- Works on a phone, tablet or computer
Routing and what to count
Where it goes
The instructions say Regional Records Officers submit a consolidated report for each record group to the GSA Records officer. The form prints no address.
Include in the inventory
All current program or nonprogram records, including computer magnetic tapes, floppy diskettes, microfilm and microfiche, all records held for GSA site audit, and official personnel folders (Office of Personnel Management records in GSA custody).
Leave out of the inventory
Records in custody of Federal Records Centers, National Archives and Presidential Libraries, formally established library collections, supplies of blank forms, stationery, blank magnetic tapes or publications, and reference materials.
Units
Section I is rounded off to the nearest cubic foot, with volume calculated from the Section II conversion table.
Related forms
Who fills out GSA Form 2151?
The instructions on the back name these offices.
Official sources and the blank
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Questions about Form GSA2151
Who issues GSA Form 2151?
The footer reads GENERAL SERVICES ADMINISTRATION and GSA FORM 2151 (REV. 6-92), with Reports Control Number OAD-36 in the header. GSA hosts it in its forms library.
Who completes GSA Form 2151?
The instructions say the report is to be completed by all Records Custodians, and that Regional Records Officers submit a consolidated report for each record group to the GSA Records officer.
What unit does the report use?
Cubic feet. Section I says to round off to the nearest cubic foot, and Section II gives equivalents such as one legal-size drawer at 2.00 cubic feet and seven reels of magnetic tape at 1.00.
Are official personnel folders included?
The instructions list official personnel folders (Office of Personnel Management records in GSA custody) among the records to include in the inventory.
What is left out of the inventory?
Records in custody of Federal Records Centers, National Archives and Presidential Libraries, formally established library collections, blank supplies and publications stocked for distribution, and reference materials.
What period does GSA Form 2151 cover?
A fiscal year. It reports records transferred and destroyed during the fiscal year and an inventory at the end of the fiscal year.