SF81
Request for Space
Standard Form 81 (SF 81), Request for Space, is a General Services Administration (GSA) form, Rev. 2/1989. Its footer reads Prescribed by GSA-FPMR (41 CFR) 101-17, and GSA hosts it in its forms library.
A federal agency uses it to ask GSA for office, storage or special space. The form is addressed to General Services Administration, Public Buildings Service, and the instructions say it is submitted by the office which has authority to obligate funds to reimburse GSA for all applicable costs associated with the delivery of space. Item 15 is for GSA use only.
The front page has 15 numbered items: contacts, the type of request, the service area, the term of occupancy, the number of personnel, a table of space requirements, special requirements, an agency certification and the GSA action block. The instructions are on the reverse. You can fill it out free in your browser on this page and download the result without an account.
The date, the agency request number, the local agency contact and market survey representative, the GSA office the form goes to, the requesting organization, and the agency and bureau code that will occupy the space.
Initial, expansion, continuing requirements or reduction, then the geographic service area and the delineated area the agency will serve.
The term of occupancy from and to, by month and year, the number of years firm term, and the total number of personnel to be housed.
Office, storage and special space by type, with number of personnel, square feet per person and totals, plus open land in acres and inside and outside parking spaces.
A box to show that attachments describe the architectural, mechanical, electrical, structural and other special requirements for each type of space.
The agency certification with signature, phone, date and printed name and title, and the GSA block with options such as space to be assigned or leasing action planned.
The instructions say to submit SF 81 with a completed SF-81A, Space Requirements Worksheet, a Space Requirements Questionnaire and any additional documentation that supports the agency's space needs.
Item 8 defines Initial as new space not tied to an existing assignment, Expansion as added space, Continuing requirements as a renewal, succeeding lease, extension or move, and Reduction as a partial or total termination.
The instructions for item 10 say the period represents the longest period for which the agency can commit, and that Indefinite and ASAP are not acceptable responses.
Personnel means the peak number of persons to be housed, including temporaries, part-time, seasonal and contractual employees and budgeted vacancies. Line d adds b and c, line l adds e to k, and line m adds a, d and l.
For open land under 1 acre, the instructions say 1 acre equals 43,560 square feet. One parking space equals 300 square feet, and a certification that the parking is necessary for the agency mission is required.
An authorized agency official signs the certification. The instructions say to submit the SF 81 in triplicate, and item 5 names the GSA regional office for the area where space is required.
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
To the GSA regional office with jurisdiction for the geographic area where space is required, entered in item 5 under General Services Administration, Public Buildings Service. The PDF prints no street address.
The instructions say to submit the SF 81 in triplicate.
The instructions say a GSA Form 2957, Reimbursable Work Authorization, should be submitted when applicable. The certification states that funds are available for rent, moving, telecommunication and related reimbursable costs.
GSA evaluates the request against the space in its inventory and assigns a space request number to track it. If GSA determines the space is unique agency space, it takes no action until the agency concurs.
The instructions say failure to provide complete and accurate information will delay processing and may result in return of the SF 81 for correction, update and resubmission.
The footer reads Prescribed by GSA-FPMR (41 CFR) 101-17, and the agency certification refers to compliance with FPMR 101-17.
The instructions on the reverse name these roles. SF 81 is an agency form, sent to GSA.
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The form is printed as a General Services Administration form, Standard Form 81 (Rev. 2-89), prescribed by GSA-FPMR (41 CFR) 101-17. GSA hosts it in its forms library.
The instructions say the SF 81 is submitted by the office which has authority to obligate funds to reimburse GSA for all applicable costs associated with the delivery of space. Field components without that authority coordinate with an office that has it.
The instructions list a completed SF-81A, Space Requirements Worksheet, a Space Requirements Questionnaire and any additional documentation that supports the space needs, plus a GSA Form 2957 when applicable.
The instructions define personnel as the peak number of persons to be housed, regardless of how many workstations are provided, including temporaries, part-time, seasonal and contractual employees and budgeted vacancies.
The instructions for item 10 say Indefinite and ASAP are not acceptable responses, and that the period represents the longest period for which the agency can commit.
Item 12 asks for open land in total acres and parking by number of spaces. The instructions say 1 acre equals 43,560 square feet and one parking space equals 300 square feet.
GSA evaluates the request in terms of the space available in its inventory, records its action in item 15 and assigns a space request number that tracks the request until it is satisfied.
