GSA Form 7661: Purchase Card Approval Authority

Approving official information

First name, middle initial, last name, office address, city, state, ZIP code, email address and office phone number.

Supervising manager and cardholder

The supervising manager's name, email address and phone number, and the cardholder's name.

Service or staff office

One choice from a list of GSA offices, such as the Office of the Chief Financial Officer (B), Public Buildings Service (P) or Federal Acquisition Service (Q), or Other (Specify).

Reporting hierarchy

Hierarchy Levels 1 to 4, to be completed by the Purchase Card Coordinator.

Approving official certification

Name, signature and date under the statement that the approving official is not subordinate to the cardholder and will ensure the purchase card is used properly.

Manager and coordinator signatures

The supervising manager's certification on grade and office with name, signature and date, then the purchase card coordinator's name, signature and date.

The one-page form has these blocks.

1. 1

   Enter the approving official's details

   Fill in the approving official's name, office address, city, state, ZIP code, email address and office phone number.

2. 2

   Name the manager and cardholder

   Enter the supervising manager's name, email address and phone number, and the cardholder's name.

3. 3

   Choose the service or staff office

   Check one office from the list, or check Other and specify it.

4. 4

   Approving official signs

   Read the approving official certification, then enter name, signature and date.

5. 5

   Supervising manager certifies

   The supervising manager signs that the approving official is the same or higher grade as the cardholder and is in the same Service or Staff Office as the cardholder.

6. 6

   Coordinator completes it

   The purchase card coordinator fills in Hierarchy Levels 1 to 4 and signs and dates the last block.

• 

  GSA3661

  Purchase Card Application and Maintenance

  58 fields, 2 pages

• 

  GSA7662

  U.S. Bank Travel Card Approval Application

  6 fields, 1 page

• New approving officials

  The form is headed For New Approving Officials. The approving official gives name, office address, email address and office phone number, and signs the first certification.

• The supervising manager

  The approving official's supervising manager is named with email and phone, and certifies that the approving official is the same or higher grade as the cardholder and in the same Service or Staff Office.

• The purchase card coordinator

  The Reporting Hierarchy block is to be completed by the Purchase Card Coordinator, who also signs and dates the last block of the form.

• The cardholder

  The cardholder's name is entered in the approving official information section. The form has no signature block for the cardholder.

The section headings and certifications on the form name the roles that complete and sign it.

• Official GSA form page

  The agency’s own page for Form GSA7661.

• Blank PDF

  The official blank form, to print or fill by hand.

  Download blank PDF

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