Items 1 to 4: office, status and contact
Office symbol, title of requesting office, status of system, and the individual to contact with a telephone number.
GSA3566
Office Automation System Request and Description
- Agency
- GSA
- Revision
- Rev. 9/1985
- Fillable fields
- 55
- Pages
- 2
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 3566: Office Automation System Request and Description
GSA Form 3566, Office Automation System Request and Description, is a two-page form with the footer GENERAL SERVICES ADMINISTRATION and GSA FORM 3566 (9-85). GSA's forms page lists a current revision date of 09/1986, while the PDF footer prints 9-85. GSA hosts it in its forms library.
The front asks for the requesting office, the status of the system, a contact, the major applications, a five-year ADP plan activity number, a description of the system, the current equipment, and the deficiencies and limitations of the existing system. The back covers software and hardware requirements, the type of acquisition, the estimated system cost and the signature of the authorizing official, named as the Head of Service/Staff Office or Regional Administrator. It prints no instructions, no OMB number and no privacy statement.
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What's on GSA Form 3566
Items 5 to 9: applications and current setup
Major applications, five-year ADP plan activity number, system description (applications, purpose, primary and routine users of the information), current equipment, and deficiencies and limitations.
Item 10: software requirements
Word processing, electronic spreadsheet, data base management, graphics, communication (format and speed), programming languages, calendar and project management, plus the operating system in 10B.
Item 11: hardware requirements
Configuration, source (GSA single-vendor contract, waiver to GSA single-vendor contract with the vendor's name, or other), components, planned number of employees and number of workstations.
Items 12 and 13: acquisition and cost
Type of acquisition (new, replacement, lease renewal or upgrade) and the estimated system cost: annual lease or purchase, then hardware, software, training, maintenance/support, installation and other, each in dollars per period, with a total.
Item 14: authorization
Signature of the authorizing official and the date.
How to complete GSA Form 3566
- 1
Identify the office and contact
Enter the date of request, office symbol, requesting office, status of system and the contact's name and telephone number in items 1 to 4.
- 2
Describe the system
List the major applications and the five-year ADP plan activity number, then describe the system in item 7. The form says to attach additional sheets of paper if necessary.
- 3
Explain current gaps
List the current equipment in item 8. Item 9 asks to explain why the existing system cannot meet the requirements or why it is inefficient in doing so.
- 4
Set out software and hardware
Check the software needed and name the operating system in item 10. In 11A, describe or diagram the proposed physical arrangement of hardware, then complete 11B and 11C.
- 5
Estimate the cost
Check the type of acquisition in item 12 and enter each cost line and the total in item 13.
- 6
Get the authorizing signature
The Head of Service/Staff Office or Regional Administrator signs item 14A and dates item 14B.
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Routing and what the form says
Where it goes
The form prints no address or routing instructions.
Additional sheets
Items 7 and 11A say to attach additional sheets of paper if necessary.
Edition
The footer reads GSA FORM 3566 (9-85) on the front and GSA FORM 3566 (9-85) BACK on the back. GSA's page lists a current revision date of 09/1986.
What the form does not print
No instructions, OMB number or privacy statement. GSA's page lists no authority or regulation.
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Who fills out GSA Form 3566?
The form prints no instructions. Its blocks and signature line show these roles.
Official sources and the blank
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Questions about Form GSA3566
Who issues GSA Form 3566?
The footer reads GENERAL SERVICES ADMINISTRATION and GSA FORM 3566 (9-85). GSA hosts it in its forms library.
Who signs GSA Form 3566?
Item 14A is the signature of the authorizing official, which the form names as the Head of Service/Staff Office or Regional Administrator.
What does item 9 ask for?
Deficiencies and limitations: an explanation of why the existing system cannot meet the requirements or why it is inefficient in doing so.
What hardware sources can be checked?
Item 11B lists GSA single-vendor contract, waiver to GSA single-vendor contract (give vendor's name), and other (specify).
What costs does item 13 cover?
Annual lease or purchase, then hardware, software, training, maintenance/support, installation and other, each as a dollar amount per period, with a total.
Why do the edition dates differ?
GSA's page lists a current revision date of 09/1986. The PDF on that page prints GSA FORM 3566 (9-85). The page gives no reason for the difference.