Blocks 1 to 5: office, contractor and period
To, name of contractor, location of plant, contract number, and report period covered, from and to.
GSA1678
Status Report of Orders and Shipments
- Agency
- GSA
- Revision
- Rev. 6/2015
- Fillable fields
- 168
- Pages
- 2
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 1678: Status Report of Orders and Shipments
GSA Form 1678, Status Report of Orders and Shipments, is a General Services Administration form, OMB Control Number 3090-0027, expiration date 1/31/2028. Its footer prints GSA 1678 (REV. 6/2015), GSA's page lists GSAM 552.242-70 as its authority or regulation, and GSA hosts it in its forms library.
The form says the report is required in accordance with the terms of the contract and the instructions on the reverse. Contractors report each new order received during the report period, a calendar month, and each order shown in a preceding report as not completely shipped, with inspection and testing dates, shipment dates and quantities, and the balance due. An authorized official certifies the first page of each monthly report.
GSA estimates 5 minutes to read the instructions, gather the facts and answer the questions. You can fill it out free in your browser on this page and download the result without an account.
What's on GSA Form 1678
Block 6: purchase order data
Order number, national stock number, quantity and unit, and date received, in columns 6(a) to 6(d).
Block 7: inspection and testing
Date due for inspection, date offered for inspection and date released for shipment. The form says these apply only to contracts with an Availability for Inspection and Testing, and Shipment (or Delivery) clause.
Block 8: date due for shipment
Date due for shipment or delivery at destination, based on the contract's time for shipment/delivery provisions or any authorized extensions.
Blocks 9 and 10: shipment and balance
Date shipped and quantity shipped, then the balance due quantity.
Certification and remarks
The authorized official's signature, title and date, and a REMARKS space on the back, used for example to explain asterisked extended due dates.
How to complete GSA Form 1678
- 1
Fill in blocks 1 to 5
Block 1 is the address of the office administering the contract, unless preprinted. Block 3 takes city and State, or a complete address if the contractor has more than one plant in the same city.
- 2
Number the pages
The instructions say to insert page numbers in the spaces provided.
- 3
List each order
Enter each new order and each order not completely shipped in a preceding report, with its purchase order data in columns 6(a) to 6(d).
- 4
Add inspection and due dates
Columns 7(a) to 7(c) are not required if the contractor is authorized to ship under a Quality Approved Manufacturer Agreement. Column 8 is the date due for shipment or delivery.
- 5
Record shipments and balance
For a partial shipment within the contract's Variation in Quantity clause, where the rest will not ship later, the form says to insert a zero or none in column 10.
- 6
Certify the first page
An authorized official signs, enters a title and dates the certification that the information is accurate and complete for the period in block 5.
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Where it goes, time and OMB number
Where it goes
To the office in block 1, the office assigned responsibility for the administration of the contract.
Report period
A report period runs from the first through the last day of a calendar month, even if the ordering period of a requirements contract does not coincide with these dates.
Extended due dates
If the contract has a Monthly Supply Potential (MSP) clause and the contractor used its option to extend shipping time for orders above the MSP, the form says those dates in column 8 are asterisked and explained in the remarks.
Time and OMB number
OMB Control Number 3090-0027, expiration date 1/31/2028. GSA estimates 5 minutes to read the instructions, gather the facts and answer the questions.
Comments on the time estimate
The form says to send only comments on the time estimate or the collection to U.S. General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street, NW, Washington, DC 20405.
Related forms
Who fills out GSA Form 1678?
The instructions on the reverse describe who reports and when.
Official sources and the blank
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Questions about Form GSA1678
Who issues GSA Form 1678?
It is a General Services Administration form, OMB Control Number 3090-0027, GSA 1678 (REV. 6/2015). GSA's page lists GSAM 552.242-70 as its authority or regulation.
How often is GSA Form 1678 sent?
A report period runs from the first through the last day of a calendar month, and the certification is required only on the first page of each monthly report.
What if there are no orders in a month?
The form says that if no orders are on hand during a report period, a negative report shall be submitted.
Does each plant need its own report?
The form says a separate report shall be submitted for each plant location.
When do the reports stop?
The form says contractors shall continue to furnish reports after the expiration of the contract period until all shipments required under the contract have been made.
How long does GSA Form 1678 take?
GSA estimates 5 minutes to read the instructions, gather the facts and answer the questions.