SF1406

Pre-Award Survey of Prospective Contractor (Quality Assurance)

Agency
GSA
Revision
Rev. 1/2014
Fillable fields
106
Pages
2
Official source
GSA form page
Checked
October 20, 2026
Fill SF1406 online
Page 1 of form SF1406

Standard Form 1406 (SF 1406): Pre-Award Survey (Quality Assurance)

Standard Form 1406 (SF 1406), Pre-Award Survey of Prospective Contractor (Quality Assurance), is a two-page survey report. The footer says it is prescribed by GSA under FAR (48 CFR) 53.209-1(d), and GSA hosts it in its forms library. The edition printed on the form is STANDARD FORM 1406 (REV. 1/2014), with OMB Control Number 9000-0011 and an expiration date of 10/31/2026.

Section I records a recommendation of award or no award, whether a post award conference is recommended and whether an on-site survey was performed, with a narrative and signatures from the person who made the survey and a survey reviewing official. Section II covers how the prospective contractor handles quality assurance, and Section III is a 26-item yes or no evaluation checklist.

The form estimates 24 hours to read the instructions, gather the facts and answer the questions. You can fill it out free in your browser on this page and download the result without an account.

Top of page 1 of Standard Form 1406 (SF 1406): Pre-Award Survey (Quality Assurance), as printed by GSA

What's on SF 1406

Section I: recommendation

Items 1 to 3: recommend award or no award, whether a post award conference is recommended if the prospective contractor receives award, and whether an on-site survey was performed.

Section I: narrative and signatures

Item 4 narrative, a box to mark if continuation sheets are attached, then blocks 5 and 6 for the survey maker and the survey reviewing official.

Section II: company and solicitation data

How quality assurance responsibilities are accomplished, the quality assurance officials contacted, the applicable contract quality requirements with any tailoring, and whether identical or similar items have been produced, supplied or serviced.

Section III: items 1 to 5

Whether contract items such as technical data and packaging requirements are understood, the quality performance record during the past twelve (12) months, used or surplus material, unusual Government assistance and earlier corrective commitments.

Section III: items 6 and 7

The number of skilled and semi-skilled quality verification personnel, and the ratio of quality verification to production personnel.

Section III: items 8 to 26

Whether these are available and adequate: test equipment, calibration, quality system procedures, purchasing, traceability, process controls, nonconforming product, records, design controls, software, audits, training, servicing and statistical techniques.

How SF 1406 is completed

  1. 1

    Fill in the top block

    Name the prospective contractor. The serial number box is for surveying activity use.

  2. 2

    Record Section II

    Describe how quality assurance responsibilities are accomplished, list the officials contacted and the contract quality requirements, and mark whether identical or similar items were produced, supplied or serviced.

  3. 3

    Work through the checklist

    Mark yes or no for each statement in Section III. For items 8 to 26, the form says to show N/A in the Yes column if not applicable.

  4. 4

    Explain where the form asks

    The form says to explain a Yes on items 3 and 4, and a No on item 5, in the Section I narrative.

  5. 5

    Make the recommendation

    Check award or no award. The form says to provide full substantiation for the recommendation in 4. NARRATIVE, and to mark the box if continuation sheets are attached.

  6. 6

    Sign and review

    The person who made the survey signs block 5, and the survey reviewing official signs block 6, each with the date signed.

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Routing, time and notices

Where it goes

The PDF gives no filing address or routing. It provides blocks for the person who made the survey and a survey reviewing official.

OMB number and time

OMB Control Number 9000-0011, Expiration Date 10/31/2026. The form estimates 24 hours to read the instructions, gather the facts and answer the questions.

Comments on the time estimate

The form says to send only comments relating to the time estimate to U.S. General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.

Edition and reproduction

The footer prints STANDARD FORM 1406 (REV. 1/2014), Authorized for local reproduction and Previous edition is NOT usable. GSA's page lists a current revision date of 01/2014.

Related forms

Who completes SF 1406?

  • The surveying activity

    The SERIAL NUMBER box at the top is marked For surveying activity use.

  • The person who made the survey

    Block 5, Survey Made By, takes a signature, date signed, name, office, area code, telephone number and extension.

  • The survey reviewing official

    Block 6, Survey Reviewing Official, takes the same signature, date, name, office and telephone details as block 5.

  • The prospective contractor surveyed

    The contractor is named in the PROSPECTIVE CONTRACTOR box. Section II lists the quality assurance officials contacted, with their titles and years of experience.

The blocks printed on the form name these roles. The form has no signature block for the prospective contractor.

Official sources and the blank

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Questions about Form SF1406

Who issues SF 1406?

The footer says the form is prescribed by GSA under FAR (48 CFR) 53.209-1(d). GSA hosts it in its forms library.

Who fills out and signs SF 1406?

The serial number box is for surveying activity use. The form is signed in block 5 by the person who made the survey and in block 6 by a survey reviewing official. It has no signature block for the prospective contractor.

What does a no award recommendation need?

Next to the no award box, the form says to provide full substantiation for the recommendation in 4. NARRATIVE.

What if a checklist item does not apply?

For items 8 to 26, which ask whether things are available and adequate, the form says to show N/A in the Yes column if not applicable.

What OMB number is on SF 1406?

OMB Control Number 9000-0011, with an expiration date of 10/31/2026. The form estimates 24 hours to read the instructions, gather the facts and answer the questions.

Can an older edition of SF 1406 be used?

The footer of the Rev. 1/2014 edition says Previous edition is NOT usable. It also says the form is authorized for local reproduction.