Legend and suggested codes
A marker for the last day of each month, H for holidays, and suggested codes such as A annual leave, S sick leave, W absent without leave, L leave without pay, CE and CU compensation time earned and used, and OT overtime.
OF873
Annual Attendance Record (Clients) - 2026
- Agency
- GSA
- Revision
- Rev. 1/2026
- Fillable fields
- 1141
- Pages
- 2
- Official source
- GSA form page
- Checked
- October 20, 2026
Optional Form 873 (OF 873): Annual Attendance Record (Clients) - 2026
Optional Form 873 (OF 873), Annual Attendance Record (Clients) - 2026, is a two-page yearly record of an employee's pay and leave. The PDF names no issuing agency. GSA hosts it in its forms library. The footer reads OPTIONAL FORM 873 (REV. 1/2026) and says the previous edition is not usable.
The form says it is for timekeepers to use in recording daily and bi-weekly pay and leave activity, and that it is a record of what should be recorded into the official payroll system. The Earnings and Leave Statement, the Supervisor's Time and Attendance Report and the Premium Pay Report reflect what is in that system, and the form says those reports should agree with it.
The front has a day by day grid for the 2026 pay periods with annual and sick leave balances, and the back has columns for other leave and premium pay. It is marked CUI when filled in. You can fill it out free in your browser on this page and download the result without an account.
What's on OF 873
Leave earned table
Annual and sick leave hours per pay period and per leave year for leave categories 4, 6 and 8: 104, 160 or 208 annual hours and 104 sick hours per leave year.
Pay period grid
One row per pay period, from code 3 (1/11 to 1/24) through code 27 (12/13 to 12/26) and code 1 (12/27 to 1/9), with a box for each day from Sunday to Saturday over two weeks.
Annual and sick leave columns
Carry-over and opening balance, then leave earned and used this pay period, used to date and balance, for annual leave and for sick leave. A tour of duty column and untitled columns sit beside them.
Employee block
Address, name, telephone number, leave category code, block number, service computation date and the entered on or transmittal date.
Back: other types of leave
A grid by pay period for other leave and premium pay. The form lists examples such as Shared (Donated), Restored, Award, Family Friendly, Military and Compensatory Leave, Credit Hours, Sunday Premium and Night Differential.
How to complete OF 873
- 1
Fill in the employee block
Enter the employee's name, address, telephone number, leave category code, block number, service computation date, and the entered on or transmittal date.
- 2
Enter opening balances
Record the annual and sick leave carry-over and opening balance at the top of the leave columns.
- 3
Record each day
Mark each day in the pay period grid with the codes in the legend, such as A for annual leave or S for sick leave. Holidays are printed as H.
- 4
Update balances each pay period
For each pay period, enter the annual and sick leave earned and used, the amount used to date and the balance.
- 5
Use the untitled columns
The form says the untitled columns on the front and back may be used to record other leave or premium pay categories that apply to the employee.
- 6
Check against payroll reports
The form says the Earnings and Leave Statement, the Supervisor's Time and Attendance Report and the Premium Pay Report should agree with the data on this form.
Why fill Form OF873 on indox
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Records and handling
Where it goes
The PDF gives no filing address. The form says it is a record of what should be recorded into the official payroll system.
Controlled information
Both pages are marked CUI when filled in.
Pay periods covered
The grid lists pay periods 3 through 27 and pay period 1, from 1/11 to 1/9, with 2026 holidays printed as H.
Edition
The footer reads OPTIONAL FORM 873 (REV. 1/2026) and PREVIOUS EDITION IS NOT USABLE. GSA's page lists 01/2026 as the current revision date.
Related forms
Who uses OF 873?
The form describes its own purpose in the paragraph on the back.
Official sources and the blank
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Questions about Form OF873
Who issues OF 873?
The PDF names no issuing agency. GSA hosts it in its forms library.
Who fills out OF 873?
The form says it is for timekeepers to use in recording daily and bi-weekly pay and leave activity.
Is OF 873 the official payroll record?
The form says it is a record of what should be recorded into the official payroll system, while the Earnings and Leave Statement and other reports reflect what is in that system.
How much leave does each category earn on OF 873?
The leave earned table lists annual leave of 4, 6 or 8 hours per pay period for categories 4, 6 and 8 (104, 160 or 208 hours per leave year), and sick leave of 4 hours per pay period (104 hours per leave year). It notes 10 hours for category 6 in the pay period ending 12/26.
Can an older edition be used?
The footer says PREVIOUS EDITION IS NOT USABLE. This edition covers the 2026 pay periods.
What are the untitled columns for?
The form says they may be used to maintain usage and balances for any leave and premium pay categories that may apply for an individual employee.