GSA87
Official Travel Authorization
GSA Form 87, Official Travel Authorization, is a General Services Administration form, GSA 87 (REV. 1/2020), hosted in GSA's forms library. The Privacy Act statement on the back says the principal purpose of the data is to determine the amount to reimburse an employee for expenses incurred in connection with temporary duty travel.
The front has 25 numbered blocks: the authorization number, the traveler's name, title, Pegasys vendor code, residence address, office and duty station, the travel purpose and reason, the transportation authorized, the official itinerary with per diem rates, yes or no questions on personal deviations, contract carriers, other-than-coach travel, actual expense and the government travel charge card, the estimated cost, any travel advance, remarks, the Pegasys account class, and two signatures.
The back carries block-by-block instructions. The traveler or travel arranger (invitational travel only) signs block 24, and the travel authorizing official signs block 25. You can fill it out free in your browser on this page and download the result without an account.
Authorization number, traveler name, title, Pegasys vendor code, residence address, office and division, correspondence symbol, duty station, contact phone, original or amendment, and Pegasys document number.
One travel purpose, from Conference - Other than Training to Tour Renewal, a brief reason, and the transportation authorized, including POV with a rate per mile.
Date, city and state of each itinerary point, maximum lodging, M&IE rate, total per diem rate and actual expense rate.
Personal deviations from the itinerary, lowest priced contract carrier, other-than-coach or Acela, actual expense, and a government travel charge card.
Estimated air or rail, per diem, other and total cost, how a travel advance was obtained, remarks and justifications, and the Pegasys account class.
Signature and date of the traveler or arranger, and of the authorizing official.
The instructions give the format Region/YY/MM/DD/first three letters of the last name and first initial, with the example 02150218SMIF for Fred Smith, Region 2, starting travel on 02/18/2015.
Enter the name as on the traveler's ID, the job title, the Pegasys vendor code (which begins with E followed by 8 or 9 digits) and the mailing address for reimbursement checks.
Check one purpose and describe the reason. The instructions say generalizations such as Official Business are not acceptable.
Start at the official duty station or residence, list each point of official business and end with the return. The form says not to include personal or leisure travel.
Check yes or no, justify answers in block 22 where the form asks, and enter the estimated air or rail, per diem, other and total cost.
The traveler or arranger signs block 24 and the authorizing official signs block 25. The instructions say electronic signature should be used to the maximum extent possible.
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
The form prints no filing address. The travel authorizing official signs and dates blocks 25a and 25b.
The instructions say amendments are necessary when travel plans change after the original GSA 87 is signed, that pen and ink changes, erasures and alterations are not permitted, and that a replaced traveler needs a new set of travel orders.
Deviations from the official itinerary for personal convenience are explained in item 22, and the form says they require a comparative cost statement on the travel voucher.
Block 18 asks whether actual expense, not to exceed 300% per diem, is authorized, with justification in item 22 if Yes.
Authority is cited as 5 USC 5701-5733, particularly sections 5721-5733, 30 USC 905 and Executive Order 9397. Disclosure is voluntary, but the statement says expenses cannot be reimbursed without the information.
The instructions on the back name these people.
No tool matches that search.
The footer reads GENERAL SERVICES ADMINISTRATION and GSA 87 (REV. 1/2020). GSA hosts it in its forms library.
The instructions give Region/YY/MM/DD/first three letters of the traveler's last name and initial of first name. Their example for Fred Smith, Region 2, starting travel on 02/18/2015 is 02150218SMIF.
The instructions say amendments are necessary when original travel plans change after the original GSA 87 is signed, and should be issued as soon as a change is known. Pen and ink changes, erasures and alterations are not permitted.
No. Block 14 says DO NOT include any personal or leisure travel. Deviations for personal convenience are marked in item 15 and explained in item 22.
Block 21 offers ATM/travel card or Standard Form (SF) 1038, Advance of Funds Application and Account, with the amount authorized.
The traveler, or a travel arranger for invitational travel only, signs block 24. The travel authorizing official signs block 25.
The Privacy Act statement says disclosure is voluntary and there is no personal liability for not furnishing it, but expenses cannot be reimbursed without it.
