Items 1 to 3: employee and claim period
Employee name (first, middle, last), travel authorization number, and one checked box for the 30 day increment the claim covers: 1st, 2nd, 3rd or 4th 30 days.
GSA2511
Temporary Quarters Expense Report
- Agency
- GSA
- Revision
- Rev. 10/1989
- Fillable fields
- 927
- Pages
- 6
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 2511: Temporary Quarters Expense Report
GSA Form 2511, Temporary Quarters Expense Report, is a General Services Administration form, GSA 2511 (REV. 10/1989). GSA hosts it in its forms library, and GSA's page lists PFM P 4290.1 as the authority or regulation.
The Privacy Act statement on the form says the information is collected to determine an employee's eligibility for, and the amount of, reimbursement for expenses incurred in connection with permanent change of station travel. The employee lists the occupants of the temporary quarters, itemizes daily meals, groceries, laundry, dry cleaning and lodging on page 2, and carries the claimed amount to the accompanying SF 1012, Travel Voucher.
The PDF holds three copies, each with a front and a back: Copy 1 to attach to SF 1012, Copy 2 for the employee and Copy 3 for the Real Estate Approving Official. You can fill it out free in your browser on this page and download the result without an account.
What's on GSA Form 2511
Item 4: occupants and allowance
For each type of occupant: number of persons, inclusive dates, number of days, daily rate and maximum total allowance, with a total. The form prints no rates.
Item 5 and page 2: itemized expenses
A 30 row daily grid with columns for date, breakfast, lunch, dinner, groceries, laundry, dry cleaning, lodging and daily total, with totals carried to item 5.
Item 6: amount claimed
The lesser of the maximum total allowance (line 4) or the total itemized expenses (line 5), to be entered on the accompanying SF 1012, Travel Voucher.
Item 7, note and remarks
The location of the temporary quarters (name of establishment, street address, city, state), a note on quarters at more than one location, and a remarks area.
Privacy Act statement
Cites 5 USC 5701-5733, particularly sections 5721-5733, 30 USC 905 and Executive Order 9397, and explains the purpose of the collection and how the information may be shared.
How to complete GSA Form 2511
- 1
Identify the employee and period
Enter the employee's name and travel authorization number, then check one box for the 30 day increment this claim is for.
- 2
List the occupants
In item 4, fill the row for each occupant type with the number of persons, inclusive dates, number of days, daily rate and maximum total allowance, then the total.
- 3
Itemize each day on page 2
Record each day's meals, groceries, laundry, dry cleaning and lodging. The form says meals taken separately are listed separately, and only groceries actually consumed are included.
- 4
Attach receipts
The form says to attach receipts for lodging, groceries, laundry and dry cleaning, except when coin operated laundry or dry cleaning facilities are used, and for any meal costing over $25, regardless of the number of people.
- 5
Enter the claim and the location
Enter the lesser of line 4 or line 5 in item 6, and the name and address of the temporary quarters in item 7. Add any remarks.
- 6
Route the copies
Attach Copy 1 to SF 1012, Travel Voucher. Copy 2 is the employee copy and Copy 3 is the Real Estate Approving Official copy.
Why fill Form GSA2511 on indox
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Copies, receipts and privacy
Where it goes
Copy 1 is attached to SF 1012, Travel Voucher. The form prints no mailing address.
More than one location
The form says that if the employee occupies temporary quarters at one location while members of the immediate family occupy temporary quarters in another, a separate GSA 2511 should be kept for each location and then combined into a summary GSA Form 2511.
Privacy Act
The form says disclosure is voluntary and there is no personal liability for not furnishing the information, but without it the expenses cannot be reimbursed. It says information may be transferred to Federal, State or local agencies when relevant to civil, criminal or regulatory investigations or prosecutions.
Edition and authority
The footer reads GSA 2511 (REV. 10/1989). GSA's page lists a current revision date of 10/1989 and PFM P 4290.1 as the authority or regulation.
What the form does not print
No signature block, no OMB number and no daily rates. Page 2 is headed INSTRUCTIONS ON COPY 1, and the PDF holds no separate instruction sheet.
Related forms
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GSA2494A
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GSA2485
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GSA3689
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Who fills out GSA Form 2511?
The form is about a federal employee's temporary quarters. It prints no signature block. Its copies and items show these roles.
Official sources and the blank
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Questions about Form GSA2511
Who issues GSA Form 2511?
The footer reads GENERAL SERVICES ADMINISTRATION and GSA 2511 (REV. 10/1989). GSA hosts it in its forms library, and GSA's page lists PFM P 4290.1 as the authority or regulation.
What is GSA Form 2511 used for?
The Privacy Act statement says the information is used to determine eligibility for, and the amount of, reimbursement for expenses incurred in connection with permanent change of station travel.
What form does GSA Form 2511 go with?
Copy 1 is marked ATTACH TO SF 1012, TRAVEL VOUCHER, and item 6 says to enter the claimed amount on the accompanying SF 1012, Travel Voucher.
Which receipts does the form ask for?
Receipts for lodging, groceries, laundry and dry cleaning, except when coin operated laundry or dry cleaning facilities are used, and for any meal costing over $25, regardless of the number of people.
What if family members stay somewhere else?
The form says a separate GSA 2511 should be kept for each location and then combined into a summary GSA Form 2511.
How many days does one GSA Form 2511 cover?
Item 3 asks which 30 day increment the claim is for, with one box each for the 1st, 2nd, 3rd and 4th 30 days. The daily grid on page 2 has 30 rows.
Is giving the information voluntary?
The Privacy Act statement says disclosure is voluntary and there is no personal liability for not furnishing it, but without the information the expenses cannot be reimbursed.