8809-EX

Request for Extension of Time To File an ExSTARS Information Return

Agency
IRS
Revision
January 2014
Fillable fields
19
Pages
2
Official source
IRS form page
Checked
October 21, 2026
Fill 8809-EX online
Page 1 of form 8809-EX

Form 8809-EX: Request for Extension of Time To File an ExSTARS Information Return

Form 8809-EX is the request for a 30-day extension of time to file an Excise Summary Terminal Activity Reporting System (ExSTARS) information report. The two reports it covers are Form 720-TO, Terminal Operator Report, and Form 720-CS, Carrier Summary Report. One Form 8809-EX can cover both reports as a combined filing.

The instructions say the automatic extension is 30 days from the original due date, and that all initial 30-day requests are honored except those without a reason. One additional extension of not more than 30 days can be requested with a second Form 8809-EX before the first extension period ends. The instructions say additional requests are not automatically granted.

This edition is dated January 2014 and prints its instructions on page 2. You can fill out Form 8809-EX free in your browser on this page and download the result without an account.

Top of page 1 of Form 8809-EX: Request for Extension of Time To File an ExSTARS Information Return, as printed by IRS

What's on Form 8809-EX

Line 1: filer information

Name, address, city, state and ZIP code, the Form 637 registration number, a contact name and a telephone number.

Line 2: employer identification number

The EIN associated with the ExSTARS activities. The instructions say Social Security numbers and Applied For designations are not valid.

Line 3: filing period

The filing period for which the extension is requested.

Lines 4 and 5: type of request

Line 4 has three boxes: Form 720-TO, Form 720-CS and Combined filing. Line 5 has two: Initial and Additional. One box is checked on each line.

Line 6: extension request reason

Space for a brief but clear reason. Additional sheets can be used, with the filer's name and EIN on each page.

Signature and official use box

Signature, title and date under penalties of perjury. The box at the top right marked Official Use Only, with Determination Date, Approved and Denied, is for the IRS.

How to fill out Form 8809-EX

  1. 1

    Line 1

    The instructions say to enter the name and complete mailing address, including room or suite number, used to file ExSTARS returns or the address on the most recently submitted change of address. Add a contact person familiar with the request, with a telephone number and email address.

  2. 2

    Form 637 registration number

    Enter the assigned IRS registration number. The instructions say a filer without one uses Form 637, Application for Registration (For Certain Excise Tax Activities), to apply for one.

    Form 637 registration number on page 2 of Form 8809-EX: Request for Extension of Time To File an ExSTARS Information Return, as printed by IRS
  3. 3

    Line 2

    Enter the EIN associated with the ExSTARS activities. The instructions say the name and EIN match the name and EIN used on the ExSTARS returns.

  4. 4

    Lines 3, 4 and 5

    Enter the filing period. On line 4 check only one box, or Combined filing for both returns. On line 5 check Initial for a first request, or Additional after an initial 30-day extension for the same return.

  5. 5

    Line 6

    Give a brief but clear reason. The form says the IRS will automatically deny an application submitted without a reason. For a combined filing, give a reason for each return.

  6. 6

    Sign

    Sign, enter a title and date the form under the penalties of perjury statement.

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Where to send it, timing and denials

Where to send

The instructions list mail to Internal Revenue Service, Attn: Excise Unit-Stop 5701G, Cincinnati, OH 45999, or email to [email protected]. Change of address and other ExSTARS correspondence go to the same addresses.

When to file

The instructions say to file it with the IRS on or before the due date of the return. The form notes: File this form by the required return due date.

Extension period

The automatic extension is 30 days from the original due date. A second Form 8809-EX filed before the first extension ends can ask for one more extension of not more than 30 days.

Approval and denial

If the IRS denies a request, it sends a letter to the address on record. The instructions say that without a denial letter the request may be considered approved. After a denial, the return is due by the required filing date or within 1 business day from the official denial date, whichever is later.

Late filing penalty

The instructions say filing required information returns late without an approved extension may bring a late filing penalty based on when the correct return is filed. Failure to update a change of address may also result in a late filing penalty.

Related forms

Who files Form 8809-EX?

  • Terminal operators

    Filers of Form 720-TO. The instructions say regulations section 48.4101-1(c) requires terminal operators to be registered by the IRS, and the registration number goes on line 1.

  • Bulk transport carriers

    Filers of Form 720-CS. The same regulation requires bulk transport carriers to be registered by the IRS, so they also enter a Form 637 registration number.

  • Filers of both reports

    A filer who needs more time for both Form 720-TO and Form 720-CS can use one Form 8809-EX, check Combined filing and give a reason for each return.

  • Filers asking for a second extension

    A filer that already received the initial 30-day extension checks Additional. The instructions say the IRS generally grants more time only in cases of extreme hardship or catastrophic event.

The form is filed by the business that files ExSTARS returns. The instructions say the name and EIN on the request match the name and EIN used on those returns. The IRS receives it.

Official sources and the blank

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Questions about Form 8809-EX

How long is the extension from Form 8809-EX?

The instructions say the automatic extension is 30 days from the original due date of the ExSTARS return.

Can one form cover both Form 720-TO and Form 720-CS?

Yes. The instructions say one Form 8809-EX can be used for both. Check Combined filing on line 4 and give a reason for each return on line 6.

Does the IRS send an approval letter?

The instructions describe a letter only for a denial. If no denial letter arrives, the instructions say the request may be considered approved.

Can I ask for a second extension?

One additional extension of not more than 30 days can be requested with a second Form 8809-EX before the first extension ends. The instructions say it is not automatically granted and is generally allowed only for extreme hardship or catastrophic event.

Can a Social Security number go on line 2?

No. The instructions say Social Security numbers and Applied For designations are not valid on line 2. The EIN used on the ExSTARS returns goes there.

What happens if no reason is given?

The form says the IRS will automatically deny an application for an extension that is submitted without a reason.