Header and sender
Date, FROM (name of bureau or office), agency location code (ALC), and the bureau or office's street, city, state and ZIP code.
SF1186
Transmittal for Transportation Schedules and Related Basic Documents
- Agency
- GSA
- Revision
- Rev. 1/2014
- Fillable fields
- 25
- Pages
- 1
- Official source
- GSA form page
- Checked
- October 20, 2026
Standard Form 1186 (SF 1186): Transmittal for Transportation Schedules and Basic Documents
Standard Form 1186 (SF 1186), Transmittal for Transportation Schedules and Related Basic Documents, is a one-page transmittal from a federal bureau or office to GSA. The footer says it is prescribed by GSA - FMR 102-118.320, and GSA hosts a copy in its forms library. GSA's page lists the same citation as its authority or regulation.
The TO block prints the address of the General Services Administration, FAS, QMC, Transportation Audits Division, QMCAB, Transportation Electronic Audit Library. The form asks for the month and year of the transportation accounts, the number of packages and transportation vouchers in the shipment, the beginning and ending schedule numbers and an explanation of any breaks in their sequence. An office that made no payment for transportation services can check a box and give the period.
The footer says it is authorized for local reproduction and that the previous edition is not usable. You can fill it out free in your browser on this page and download the result without an account.
What's on SF 1186
TO address
The preprinted GSA Transportation Audits Division address, Room 1033, 1800 F Street NW, Washington, DC 20405.
Shipment contents
Transportation accounts for a month and year, the number of packages, the number of transportation vouchers, and the beginning and ending schedule numbers.
Breaks in the sequence
A large area to explain breaks in the serial sequence of schedule numbers, continued on plain white paper if necessary.
No payment and contact person
The no payment checkbox with the period of no payment, then the contact person's signature, e-mail, name, title, office phone with extension and fax.
How to complete SF 1186
- 1
Identify the office
Enter the date, the name of the bureau or office, its agency location code and its address.
- 2
Describe the shipment
Enter the month and year of the transportation accounts, the number of packages and transportation vouchers, and the beginning and ending schedule numbers.
- 3
Check the footnote on schedule numbers
A footnote says agencies not using voucher-schedule (SF 1166) procedures should show the beginning and ending disbursing office voucher. The printed footnote ends there.
- 4
Explain any breaks
Describe any breaks in the serial sequence of schedule numbers, continuing on plain white paper if necessary.
- 5
Report no payment, if it applies
If the office made no payment for transportation services, check the box and enter the period of no payment by month and year.
- 6
Sign and add contact details
The contact person signs and gives their e-mail, name, title and office and fax numbers.
Why fill Form SF1186 on indox
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
- Fill the form right in your browser, no software to install
- Free to fill and free to download, with no account
- The official blank straight from the GSA, not a copy someone retyped
- Works on a phone, tablet or computer
Where it goes and what the form says
Where it goes
The TO block prints: General Services Administration, FAS, QMC, Transportation Audits Division, QMCAB, TRANSPORTATION ELECTRONIC AUDIT LIBRARY, Room 1033, 1800 F Street NW, Washington, DC 20405.
Extra space
The explanation of breaks in the serial sequence of schedule numbers continues on plain white paper if necessary.
Reproduction and edition
The footer says AUTHORIZED FOR LOCAL REPRODUCTION and Previous edition is not usable.
Regulation
The footer says the form is prescribed by GSA - FMR 102-118.320. GSA's page lists the same citation as its authority or regulation.
Related forms
Who uses SF 1186?
The form is sent from a federal bureau or office to GSA. It is an agency transmittal, not a form for the public.
Official sources and the blank
Do it all with indox
No tool matches that search.
Questions about Form SF1186
Who issues SF 1186?
The footer says the form is prescribed by GSA - FMR 102-118.320, Rev. 1/2014. GSA hosts a copy in its forms library.
Where is SF 1186 sent?
The TO block prints the address: General Services Administration, FAS, QMC, Transportation Audits Division, QMCAB, TRANSPORTATION ELECTRONIC AUDIT LIBRARY, Room 1033, 1800 F Street NW, Washington, DC 20405.
Who fills out SF 1186?
A federal bureau or office, identified by name, agency location code and address in the FROM block. A contact person signs it and gives their e-mail, title and phone numbers.
What if the office made no transportation payments?
The form has a checkbox that reads NO PAYMENT FOR TRANSPORTATION SERVICES HAS BEEN MADE BY THE ABOVE-NAMED OFFICE, with a box for the period of no payment by month and year.
What if schedule numbers are missing from the sequence?
The form has a space to explain breaks in the serial sequence of schedule numbers and says to continue on plain white paper if necessary.
What does SF 1186 say about SF 1166?
A footnote on the schedule numbers says agencies not using voucher-schedule (SF 1166) procedures should show the beginning and ending disbursing office voucher. The printed footnote ends at that word.