Agency and lease
Agency, from GSA Form 65, Space Assignment Record, and lease number, from GSA Form 620, Lease Digest.
GSA1626
Record of Expenditures (Economy Act Limitation)
- Agency
- GSA
- Revision
- Rev. 6/1960
- Fillable fields
- 138
- Pages
- 1
- Official source
- GSA form page
- Checked
- October 20, 2026
GSA Form 1626: Record of Expenditures (Economy Act Limitation)
GSA Form 1626, Record of Expenditures (Economy Act Limitation), is a General Services Administration form, Rev. 6/1960 (the footer prints GSA FORM 1626 (6-60)), and GSA hosts it in its forms library. GSA's page lists no authority or regulation.
The one-page form is a ledger for one building. Its header takes the agency from GSA Form 65, Space Assignment Record, the lease number from GSA Form 620, Lease Digest, the building name and address, the annual net rent and a 25% limitation. Each line records a date, a contract order or other authorization number, a description of the work, the cost split into temporary and permanent, an adjustment plus or minus, and the balance available. The form says temporary costs are those excluded from limitation and permanent costs are those included in limitation. It prints no signature line, OMB number or privacy statement, and it does not say who keeps it.
You can fill it out free in your browser on this page and download the result without an account.
What's on GSA Form 1626
Building, rent and limit
Building name and address, annual net rent and a 25% Limitation box.
Date and authority
A date and a contract order or other authorization number for each line.
Description of work
The form says to identify each item in sufficient detail to readily determine application of Economy Limitation.
Cost: temporary and permanent
Two cost columns. The form says temporary costs are excluded from limitation and permanent costs are included in limitation.
Adjustment and balance
An adjustment column marked + or - and a balance available column.
How to complete GSA Form 1626
- 1
Fill in the header
Copy the agency from GSA Form 65 and the lease number from GSA Form 620, as the labels say, then the building name and address.
- 2
Enter rent and limitation
Enter the annual net rent and the figure for the 25% Limitation box.
- 3
Log each item
For each line, enter the date and the contract order or other authorization number.
- 4
Describe the work
The form says to identify each item in sufficient detail to readily determine application of Economy Limitation.
- 5
Split the cost
Put the cost under temporary or permanent. The form says temporary costs are excluded from limitation and permanent costs are included.
- 6
Mark E or A and carry the balance
Enter any adjustment, plus or minus, and the balance available. The form says to enter E for estimated and A for actual.
Why fill Form GSA1626 on indox
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
- Fill the form right in your browser, no software to install
- Free to fill and free to download, with no account
- The official blank straight from the GSA, not a copy someone retyped
- Works on a phone, tablet or computer
Where it goes and what the form says
Where it goes
The PDF prints no address, routing or signature line, and it does not say who keeps the record.
Authority
GSA's page lists no authority or regulation, and the PDF prints none.
Records it draws on
GSA Form 65, Space Assignment Record, and GSA Form 620, Lease Digest, are named in its header boxes.
Edition
The footer prints GSA FORM 1626 (6-60), and GSA's page gives the current revision date as 06/1960.
Related forms
Who fills out GSA Form 1626?
The form does not name the office that keeps it, and it has no signature line. Its headings point to these records and entries.
Official sources and the blank
Do it all with indox
No tool matches that search.
Questions about Form GSA1626
Who issues GSA Form 1626?
It is a General Services Administration form, and GSA hosts it in its forms library. GSA's page lists no authority or regulation.
What is the difference between temporary and permanent costs?
The form says temporary costs are those excluded from limitation and permanent costs are those included in limitation.
What do E and A mean on GSA Form 1626?
The form says to enter E for estimated and A for actual in the cost and balance available columns.
Where do the agency and lease number come from?
The labels say the agency comes from GSA Form 65, Space Assignment Record, and the lease number from GSA Form 620, Lease Digest.
How detailed should the description of work be?
The form says to identify each item in sufficient detail to readily determine application of Economy Limitation.
Does the form explain the 25% limitation?
No. It prints a 25% Limitation box next to the annual net rent but gives no instructions or legal citation for it.